Human Resources Administrative Assistant

Linear Logistics Ltd.; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A growing logistics company in Calgary, Alberta is looking for a dynamic HR professional to support recruitment and HR operations. In this role, you will manage job ads, screen applications, and coordinate interviews. Ideal candidates should have up to 2 years of experience in HR, along with a strong interest in recruiting and excellent communication skills. This company offers competitive salary and benefits, aiming for a people-first culture.

Benefits

Competitive salary

Employee benefits

Qualifications

• 0-2 years of HR, recruiting or administrative experience.
• Strong interest in recruitment and HR operations.
• Comfortable interacting with candidates and internal stakeholders.

Responsibilities

• Post job ads and manage external sourcing efforts.
• Screen applications and coordinate interviews.
• Maintain employee records and ensure HR data integrity.
• Draft internal communication and maintain HR documents.

Skills

Organizational skills

Attention to detail

Verbal communication skills

Written communication skills

Proactive mindset

Education

Post-secondary education in Human Resources or Business Administration

Tools

MS Office (Word, Excel, Outlook)

HRIS/ATS (e.g., BambooHR, LinkedIn Recruiter)

Job description

At Linear Logistics, our culture is “One Linear” — people-first, collaborative, and committed to excellence. We’re growing and have operations in AB, SK, ON and BC, and we’re looking for a dynamic HR professional who is excited to roll up their sleeves, support recruitment, and ensure smooth HR operations. If you’re early in your HR career and eager to build your skills across full-cycle recruiting and HR admin operations, this is the role for you.

Job Description

Recruitment & Talent Acquisition (~70%)

• Post job ads on platforms such as LinkedIn, Indeed, internal channels and manage external sourcing efforts.
• Screen incoming applications, conduct phone/virtual initial screens, and coordinate interviews with hiring managers.
• Build candidate pipelines, maintain strong candidate experience, and follow up with communication throughout the hiring process.
• Conduct reference checks, prepare offer letters and employment contracts (in collaboration with HR leadership).
• Maintain accurate applicant tracking information and support onboarding setup for new hires.

HR Administration & Operations (~30%)

• Prepare onboarding materials, co-ordinate equipment / access requests, schedule orientation and first-day logistics for new hires.
• Maintain employee records, update HRIS and ensure data integrity and compliance across AB, SK, ON and BC jurisdictions.
• Assist in scheduling performance reviews, training sessions and other HR events
• Support benefits administration (enrolments, queries) and general HR inquiries from employees.
• Draft internal communication (e-mails, memos) and HR letters, maintain filing of contracts, policies and forms.
• Provide ad-hoc HR project assistance (policy updates, recruitment metrics reporting, process improvements, HR Metrics).

*The above responsibilities are intended as a general guide and do not constitute a comprehensive list of duties.

Requirements

• 0-2 years of HR, recruiting or administrative experience (internships or co-op experience are a plus).
• Post-secondary education in Human Resources, Business Administration or related discipline is required.
• Strong interest in recruitment and HR operations with a proactive “get-it-done” mindset.
• Excellent organizational skills, attention to detail and ability to manage multiple tasks concurrently.
• Professional verbal and written communication skills; comfort interacting with candidates, hiring managers and internal stakeholders.
• Discretion and integrity; able to handle confidential information appropriately.
• Proficiency in MS Office (Word, Excel, Outlook);
• Prior experience with HRIS/ATS (e.g., BambooHR, LinkedIn Recruiter) considered an asset.
• Ability to thrive in a fast-paced, evolving environment and support a high-volume recruiting function.

At Linear, we take care of our people and offer competitive salary and benefits.

How to Apply

Please submit your resume and a brief cover letter outlining your interest in recruitment and HR operations via LinkedIn.

We appreciate and thank everyone for the applications and your interest; however only those selected for an interview will be contacted.