HR Administrative Assistant

Mobis Parts Canada Corporation; Markham; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading automotive parts provider located in York Region, Canada is looking for an HR Administrative Assistant. This role supports the Human Resources department and helps manage administrative tasks, maintain employee records, and coordinate meetings. Ideal candidates will have strong organizational skills, prior HR or office support experience, and proficiency in Microsoft Office. The company offers a flexible work environment, competitive benefits, and opportunities for professional development.

Benefits

Flexible & Collaborative Work Environment

Professional Development Opportunities

Employee & Family Car Discounts

Competitive Benefits & Compensation Package

Qualifications

• High school diploma or equivalent required.
• Degree or certificate in HR, business, or office administration preferred.
• Previous experience in HR or administrative roles.

Responsibilities

• Provide administrative support across recruitment, onboarding, and employee relations.
• Maintain and update employee records with strict confidentiality.
• Assist with recruitment processes including job postings and interview scheduling.

Skills

Organizational skills

Multitasking skills

Communication skills

Interpersonal skills

Confidentiality

Education

High school diploma or equivalent

Degree or certificate in HR, business, or office administration

Tools

Microsoft Office (Outlook, Word, Excel)

HRIS or scheduling software

Job description

About MOBIS Parts Canada (MPCA)

MOBIS Parts Canada ("MPCA") is a technological leader in the automotive industry, specializing in the distribution of parts for Hyundai Motor Company and Kia Motors. With a strong commitment to collaboration, ingenuity, and a promise to bring safety and happiness to our customers, MPCA is dedicated to constant evolution and the development of cutting‑edge technologies.

Headquartered in Seoul, Korea, MOBIS operates in approximately 40 countries worldwide, and has significantly expanded its presence in Canada.

At MOBIS we encourage individuals to take on new challenges and drive innovation, helping us maintain a global competitive edge through product quality and customer value.

Background of MPCA

• 2016: MPCA transitioned to a newly built 550,000 sq. ft. facility in Markham, ON, marking a significant milestone in the company's growth and expansion.
• 2023: MPCA further expanded by opening the ADC (Alberta Distribution Center) facility in Calgary, continuing to strengthen its presence across Canada.

What MPCA Has to Offer

• Flexible & Collaborative Work Environment: A dynamic and fast‑paced workplace that encourages teamwork, innovation, and a flexible work culture.
• Professional Development Opportunities: Numerous opportunities for employees to grow and enhance their skills, both personally and professionally.
• Exciting Company Events: Engage in company events that foster company culture and provide a great opportunity for team bonding.
• Employee & Family Car Discounts: Special rates on Mobis vehicles for employees and their families, offering great value.
• Competitive Benefits & Compensation Package: A comprehensive package that includes employer‑paid benefits, competitive salaries, and a company‑matched RRSP plan to secure your financial future.
• And Much More: Additional perks and opportunities that make working at MPCA a rewarding experience.

Position Summary

Reporting to the HOD, Manager HRS, the HR Administrative Assistant provides essential support to the Human Resources department and General Affairs team by managing administrative tasks, maintaining accurate employee records, coordinating meetings, organizing office supplies, and ensuring the workplace environment is professional and well‑maintained. This role is responsible for proper file retention and helps facilitate employee events and engagement initiatives.

Hours

7.5 hours Monday‑Friday.

Key Responsibilities

Human Resources Support

• Provide administrative support across recruitment, onboarding, and employee relations.
• Maintain and update employee records with strict confidentiality.
• Perform routine filing of HR and company documents.
• Assist with recruitment processes including job postings, candidate communications, and interview scheduling.
• Prepare employment‑related documentation such as contracts and letters.
• Support onboarding and offboarding procedures.
• Help coordinate employee engagement and employee events.

General Affairs / Office Support

• Manage office supply inventory, placing orders as needed.
• Organize and maintain filing cabinets, stock rooms, and supply cages.
• Ensure common areas like the lobby and cafeteria are clean and presentable.
• Coordinate with vendors and maintenance services for facilities support.
• Assist with general office duties, including mail handling and document scanning.

Scheduling and Coordination

• Book and coordinate meetings for the HR team and other departments, managing calendars and room bookings.
• Arrange logistics for meetings, including preparing agendas, materials, and technical support.
• Support coordination of training sessions, interviews, and company events.

Required Competencies

• High school diploma or equivalent required; degree or certificate in HR, business, or office administration preferred.
• Previous experience in HR, administrative, or office support roles.
• Excellent organizational and multitasking skills.
• Proficient in Microsoft Office (Outlook calendar, Word, Excel); experience with HRIS or scheduling software is a plus.
• Strong communication and interpersonal skills.
• Ability to handle confidential information professionally.
• Comfortable with light physical tasks related to supplies and event setups.

MOBIS Parts Canada Corp. is committed to attracting and retaining a diverse team of associates and creating an inclusive environment. MOBIS Parts Canada Corp. has an accommodation process in place for employees with disabilities. Accommodations for disabilities in relation to the job selection process are available upon request. If you require a specific accommodation because of a disability or a medical need, or you would like to learn more about our Accessibility policies, please contact [e-mail]