Front Desk & Administrative Coordinator

Canadian Executive Search Group; Southwestern Ontario; On-site; CAD 28,000 - 32,000; Full time

Job summary

Canadian Executive Search Group is seeking a reliable Front Desk Office Assistant to support daily administrative and operational activities for our automotive client in Ontario. The role involves greeting visitors, handling calls and emails, managing the front desk, and performing general admin duties such as filing, data entry, and document preparation.

Proficiency with MS Office and basic payroll support is a plus.

Qualifications

• 1–5 years of office admin or reception experience.
• Post-secondary education in Office Administration or related field is an asset.
• Strong organizational and attention to detail.
• Professional communication and customer service skills.
• Ability to prioritize tasks and work independently or in a team.

Responsibilities

• Answer and direct phone calls, respond to emails, and greet visitors.
• Manage the front desk and general office organization.
• Perform general administrative duties: filing, scanning, data entry, and document preparation.
• Prepare reports, spreadsheets, letters, forms, and presentations.
• Maintain company records and office supplies; assist with purchasing.
• Support meetings: scheduling, materials, minutes, notes distribution.
• Assist with invoicing, AP/AR, payroll documentation, and safety records.

Skills

Organization & Time Management

Professional Communication

Microsoft Office Suite

Reception & Admin Support

Education

Post-secondary in Office Admin/Business

Tools

Microsoft Word

Excel

Outlook

Sage Accounting

Ceridian Payroll

Job description

Canadian Executive Search Group is seeking a reliable Front Desk Office Assistant to support daily administrative and operational activities for our automotive client in Ontario. The role involves greeting visitors, handling calls and emails, managing the front desk, and performing general admin duties such as filing, data entry, and document preparation.

Proficiency with MS Office and basic payroll support is a plus.