Dynamic Front Desk & Admin Specialist

Employee Benefit Consultants, Inc.; Toronto; On-site; CAD 45,000 - 75,000; Full time

Benefits offered by this job

4 weeks of annual vacation

Flexible group insurance program

Group RRSP with employer DPSP

Job summary

Employee Benefit Consultants, Inc. is seeking a highly organized and professional receptionist to join our team. The role provides administrative support and manages reception duties to ensure smooth office operations in Toronto, Canada.

The ideal candidate is detail-oriented, with strong English and French communication skills as an asset, and capable of multitasking across administrative tasks. Responsibilities include greeting visitors, handling mail, coordinating meetings, maintaining the

Qualifications

• College diploma or equivalent; additional certification in office administration is a plus.
• Minimum 2 yrs experience in similar role.
• Proven experience as an office assistant or receptionist, ideally in a similar office setting.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Professional and friendly demeanor with a commitment to customer service.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and problem-solving abilities.
• Ability to work both independently and as part of a team.

Responsibilities

• Greet and welcome visitors, clients, and employees in a friendly and professional manner.
• Manage visitor security logs and ensure all visitors follow office security protocols.
• Handle incoming and outgoing mail and packages, distributing them to the correct personnel.
• Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and always welcoming.
• Answer and direct incoming telephone calls and respond to general inquiries.
• Monitor and maintain the reception area, kitchen, boardrooms, and other shared office spaces to ensure they are clean, organized, and appropriately stocked.
• Perform general office administrative duties to assist Office Coordinator and other members of the office team.
• Assist with scheduling meetings and appointments, coordinating conference room bookings.
• Prepare and maintain office supplies inventory; order supplies when necessary.
• Prepare and send correspondence, memos, and reports as required.
• Support with employee onboarding and documentation as needed.
• Manage office equipment, ensuring all systems are operational and coordinating maintenance when required.
• Assist with data entry, filing, document organization, and maintaining accurate office records.
• Assist with printing, scanning, photocopying, document preparation, and other day-to-day administrative tasks.
• Assist with updating SharePoint access, files, and information.
• Assist with distribution of internal communications, office announcements, and information.

Skills

Verbal and written communication

Organizational and time-management

Customer service orientation

Teamwork and independence

Education

College diploma or equivalent

Tools

Microsoft Office Suite

MS Teams

Job description

Employee Benefit Consultants, Inc. is seeking a highly organized and professional receptionist to join our team. The role provides administrative support and manages reception duties to ensure smooth office operations in Toronto, Canada.

The ideal candidate is detail-oriented, with strong English and French communication skills as an asset, and capable of multitasking across administrative tasks. Responsibilities include greeting visitors, handling mail, coordinating meetings, maintaining the