Front Desk Office Assistant

Canadian Executive Search Group; Southwestern Ontario; Sur place; CAD 28 000 - 32 000; Plein temps

Résumé du poste

Canadian Executive Search Group is seeking a reliable Front Desk Office Assistant to support daily administrative and operational activities for our automotive client in Ontario. The role involves greeting visitors, handling calls and emails, managing the front desk, and performing general admin duties such as filing, data entry, and document preparation.

Proficiency with MS Office and basic payroll support is a plus.

Qualifications

• 1–5 years of office admin or reception experience.
• Post-secondary education in Office Administration or related field is an asset.
• Strong organizational and attention to detail.
• Professional communication and customer service skills.
• Ability to prioritize tasks and work independently or in a team.

Responsabilités

• Answer and direct phone calls, respond to emails, and greet visitors.
• Manage the front desk and general office organization.
• Perform general administrative duties: filing, scanning, data entry, and document preparation.
• Prepare reports, spreadsheets, letters, forms, and presentations.
• Maintain company records and office supplies; assist with purchasing.
• Support meetings: scheduling, materials, minutes, notes distribution.
• Assist with invoicing, AP/AR, payroll documentation, and safety records.

Connaissances

Organization & Time Management

Professional Communication

Microsoft Office Suite

Reception & Admin Support

Formation

Post-secondary in Office Admin/Business

Outils

Microsoft Word

Excel

Outlook

Sage Accounting

Ceridian Payroll

Description du poste

Our client in the automotive sector is seeking to hire a Front Desk Office Assistant

Location: not on a bus route

We are seeking a reliable, organized, and professional Front Desk Office Assistant to support daily administrative and operational activities.

Responsibilities:

• Answer and direct phone calls, respond to emails, and greet visitors, customers, suppliers, and employees.
• Manage the front desk, incoming correspondence, deliveries, and general office organization.
• Perform general administrative duties, including filing, scanning, photocopying, data entry, and document preparation.
• Prepare reports, spreadsheets, letters, forms, presentations, and other documents.
• Maintain company records, files, and administrative documentation.
• Manage office and production supplies, stock room organization, purchasing, and purchase orders.
• Obtain supplier quotes and follow up on orders, deliveries, and quotes.
• Assist with meetings, including scheduling, preparation of materials, taking minutes, and distributing notes.
• Provide administrative support to management and various departments.
• Assist with invoicing, Accounts Payable/Receivable paperwork, financial records, and payroll documentation.
• Assist with Health & Safety and WSIB records and documentation.
• Support general office and operational activities as required.

Qualifications:

• 1–5 years of office administration, reception, or administrative support experience preferred.
• Post-secondary education in Office Administration, Business Administration, or a related field is an asset.
• Strong organizational and time-management skills with excellent attention to detail.
• Professional communication and customer service skills.
• Ability to prioritize multiple tasks and work independently or as part of a team.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Sage Accounting and Ceridian Payroll experience is an asset.
• Knowledge of purchasing, invoicing, AP/AR, payroll, and office operations is an asset.
• Automotive or manufacturing experience is an asset.
• Ability to maintain confidentiality and handle company information professionally.

Rate of Pay:

$20.00–$23.00 per hour, based on experience and qualifications

Hours of Employment:

37.5 hours per week, Monday–Friday, 9:00 a.m.–5:00 p.m.

(Hours may be adjusted based on business needs)

Contract:

Contract with CESG and on their payroll for 3 months at set dates.