Freight Payables Coordinator

Livingston International; Fort Erie; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading customs brokerage firm in Fort Erie is seeking a Freight Payable Coordinator to manage intercompany transactions and complex freight transaction reports. The ideal candidate has strong Excel skills, excellent communication abilities, and at least 1 year of relevant experience. This full-time position offers opportunities for career growth in an inclusive environment.

Qualifications

• 1 year of experience in a related field.

Responsibilities

• Reconcile, match and work with operations on intercompany transactions.
• Prepare and distribute unbilled freight transaction reports.
• Process freight payables and confirm approvals for invoices.
• Handle queries regarding invoice and payments.
• Investigate discrepancies of invoice or billing.

Skills

Excellent communication (oral and written)

Analytical and problem-solving skills

Organizational skills

Advanced Excel skills

Education

Associates Degree or post-secondary education

Tools

Enterprise Resource Planning system (CODA)

Job description

Overview

Join Livingston and grow your career in the constantly changing world of international trade. Livingston is a market leader offering customs brokerage, international trade consulting, compliance and freight forwarding services around the world. Livingston has over 3,000 employees at more than 90 key border crossings, sea ports, airports and other strategic locations in North America, Europe and Asia.

Our fast-paced and collaborative environment offers you the opportunity to work with leaders in the industry, receive recognition for achievements and develop your expertise in the complex and evolving world of trade. Learn how you can make an impact at Livingston.

Job Type: Full Time

Location: ON Fort Erie - CN050

Job Summary

The Freight Payable Coordinator handles high volume intercompany matching and produces complex freight transaction reports and follows up on outstanding issues to ensure they are rectified in a timely fashion. The coordinator may also process vendor payments when necessary.

Key Duties & Responsibilities

• Reconcile, match and work with operations on intercompany transactions so items are cleared regularly.
• Prepare and distribute unbilled freight transaction reports, and follow-up with operations to resolve.
• Perform some activities of processing freight payables, including:
• Match invoice with appropriate documents;
• Review and verify invoice payment information in appropriate system
• Confirm and/or obtain approval(s) for invoices;
• Handle queries regarding invoice, payments, credits, etc. Escalate complex issues or queries to Supervisor, Freight Payable.
• Investigate discrepancies of invoice or billing. Address and resolve the discrepancy. Escalate issues to Supervisor, Freight Payable.
• Perform clerical duties such as filing, answering telephones, photocopying, faxing, etc.
• Perform other related duties as assigned by management.
• Adhere to established policies and procedures.

Knowledge & Skills

• Excellent communication (oral and written) and interpersonal skills
• Excellent analytical and problem-solving skills
• Excellent organizational skills as well as the ability to set and manage priorities to meet all deadlines
• Ability to handle stressful situation with diplomacy and tact
• Advanced Excel skills, including pivot tables
• Working knowledge of enterprise resource planning system (CODA) would be an asset

Work Experience – Minimum Required

1 year of experience

Education

Required: Associates Degree or post-secondary education

Competencies

• Agility
• Customer First Focus
• Inclusion and Collaboration
• Leading and Developing
• Accountability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

For Canada: Livingston is an equal opportunity employer and committed to creating and sustaining an inclusive environment in which all individuals are treated with dignity, respect and one which reflects the diversity of the community in which we operate. Accommodations are available for applicants and employees with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.