Financial & Administrative Assistant

Dance Ontario; Eastern Ontario; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

A community-focused dance school in Kingston is seeking a Part-Time Financial and Administrative Assistant to support the board, artistic director, and studio manager. Responsibilities include managing payments, tracking sales, compiling financial reports, and assisting with community outreach initiatives. The position offers a hybrid work model with an hourly pay range of $18-$22 CAD based on experience. Applicants should have relevant education and experience in finance or office administration.

Qualifications

• Post-secondary education in finance or office administration is required.
• Experience in bookkeeping and general office administration.
• Ethical standards in managing confidential and sensitive information.

Responsibilities

• Receive, process, and track payments at KSD.
• Manage sales and sales records.
• Compile financial reports for budget planning and audits.
• Assist the Studio Manager with account reconciliation.
• Front Desk support including answering inquiries.
• Assist in community outreach initiatives.

Skills

Strong communication

Organizational skills

Business skills

Attention to detail

Experience with Quickbooks

Experience with Excel

Education

Post-secondary education in finance or office administration

Tools

Dance Studio Pro

Revenue Trackers

Job description

Kingston School of Dance (“KSD”) is one of Kingston’s oldest and only non-for-profit dance school. It offers a beautiful space and likeminded caring professionals who are passionate about artistic expression, the community, and bringing excellence to the world of everything dance.

Currently we are looking for a Part-Time Financial and Administrative Assistant to provide support to the Board of Directors, Artistic Director and Studio Manager.

If you are looking to support a wonderful community and bring your financial and administrative expertise to a rewarding organization you might be who we are looking for! You will report to the Studio Manager, while providing support to the Artistic Director and the Board of Directors.

Your day to day will be interfacing with both the community, students, and your colleagues, while supporting documentation, administration, financial tasks, audits, reporting, analysis and the organization on the back end. This role has the ability to be hybrid, working remotely and supporting the office at the KSD location.

Roles and Responsibilities

• Receiving, processing, and tracking KSD payments
• Managing sales, and sales records with stakeholders
• Stakeholder payment management and communication
• Assisting the Studio Manager to reconcile accounts
• Validation and management of timesheets
• Compiling financial reports to support budget planning, grant reporting and audits
• Full KSD document management, creation of organization system.
• Assisting in community outreach initiatives in collaboration with the Board and the Artistic Director and Studio Manager
• Front Desk support, such as answering inquiries in person or by phone, and overall front desk management.
• Other administrative tasks in support of programming, performance and/or as assigned by the Artistic Director and/or Studio Manager

Requirements

• Post-secondary education in finance or office administration
• Experience in bookkeeping, preparing financial report and general office administration
• Strong communication, organizational and business skills, with a high attention to detail
• Strong computer skills with experience in Excel, Quickbooks, Revenue Trackers, Dance Studio Pro or other similar program
• Ethical standards in managing confidential and sensitive information
• Positive attitude and willingness to learn and improve business operations
• Experience in non-profit and arts organization is considered an asset

TO APPLY – Email [e-mail] with subject line FAA Application

Hourly Pay Rate: $18- $22 CAD per hour (based on experience)

Schedule – 10 to 15 hours per week (must be available evenings and weekends)

Must be able to show proof that you are eligible to work in Canada & must be able to provide a clean criminal record check

Kingston School of Dance supports all persons as we are an equal opportunity employer. We provide employees with a work environment that is free of discrimination and harassment. All decisions are based on organizational needs, job requirements, and individual qualifications. We continue to strive for excellence as we know that being diverse, and supporting inclusivity will build the type of organization where talented people of all backgrounds and ability will want to work, dance, and be part of. Everyone should feel respected and included.

Should you require accommodation throughout this process please don’t hesitate to let us know.

Celebrating over 50 years of high quality dance education. We have been dedicated to promoting and teaching the art of dance ...