Finance Assistant

TAG HR; Ottawa; Hybrid; CAD 58,000 - 70,000; Full time

Job summary

A dynamic HR consultancy in Ontario is looking for a Finance Assistant to join their team. This role offers a competitive salary of $58,000–$70,000 and a hybrid work schedule, blending onsite and remote work. Ideal candidates will have 1-3 years of finance experience and proficiency in tools like QuickBooks Online and Excel. The position provides exposure to senior leadership and opportunities for growth within the organization.

Benefits

4 weeks’ vacation

Health and dental coverage

RRSP matching up to 3%

Annual bonus of 7% of base salary

Qualifications

• 1-3 years of experience in a finance or accounting support role.
• Ability to handle sensitive information with professionalism and discretion.
• Interest in applying AI tools for accounting/finance tasks considered an advantage.

Responsibilities

• Perform accurate data entry and maintain financial records in QuickBooks Online.
• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions.
• Prepare reconciliations, spreadsheets, and financial reports as required.

Skills

Detail-oriented

Proficiency with QuickBooks Online

Strong organizational and problem-solving skills

Strong English communication skills

Education

Post-secondary education in Accounting, Finance, or Business Administration

Tools

QuickBooks Online

Microsoft Excel

Expensify

Job description

Overview

Job Title: Finance Assistant. Salary: $58,000 – $70,000. Location: Onsite (4 days/week, work-from-home Fridays; additional summer flexibility). Reports to: COO (with direction from Finance Manager).

About the Role

We are seeking a detail-oriented and motivated Finance Assistant to join our operations team on a full-time basis. This newly created role offers the opportunity to contribute directly to the company’s financial operations while gaining exposure to senior leadership. The position is ideal for someone with a solid finance background who enjoys both hands-on accounting and administrative support.

You will work closely with the COO and Finance Manager to manage core accounting functions, support financial reporting, and help improve processes, including exploring new tools and technology.

Responsibilities

• Perform accurate data entry and maintain financial records in QuickBooks Online
• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions
• Assist with expense management through Expensify
• Prepare reconciliations, spreadsheets, and financial reports as required
• Maintain strict confidentiality of financial and company information
• Create, update and assist with financial presentations
• Support the COO and Finance Manager with day-to-day tasks and special projects
• Contribute to process improvements, including exploring the use of AI tools for efficiency

Qualifications

• Post-secondary education in Accounting, Finance, or Business Administration (or equivalent experience)
• 1–3 years of experience in a finance or accounting support role
• Proficiency with QuickBooks Online, all Microsoft applications, specifically Excel
• Previous experience with AP/AR processing and expense reporting systems (e.g., Expensify)
• Strong organizational and problem-solving skills with high attention to detail
• Ability to handle sensitive information with professionalism and discretion
• Strong English communication skills;
• Interest in applying AI tools for accounting/finance tasks considered an advantage

Why Join Us?

• Competitive salary: $58,000–$70,000
• Hybrid work schedule (onsite 4 days, work-from-home Fridays; summer flexibility: 3 days onsite, 2 days remote)
• 4 weeks’ vacation from start
• Benefits from Day 1 – health and dental coverage
• RRSP matching up to 3% after 3 months
• Annual bonus – 7% of base salary, paid every February
• Exposure to senior leadership and room to grow within the organization

Office location: Downtown, Ottawa or Toronto, ON (OC Transpo and TTC access, unpaid parking available)