Finance Administrator (Temporary 3-6 Months)

BMT; Ottawa; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A maritime-oriented design and consulting firm in Ontario is looking for a Finance Administrator for 3-6 months to join their finance team. This role requires a minimum of 3 years experience in accounting, a university degree, and strong analytical skills. Responsibilities include managing accounts payable, preparing accounting documents, and assisting in project management. The company promotes a flexible work environment and values diversity within its workforce.

Qualifications

• Minimum of 3 years' experience in accounting.
• Experience in accounts payable, time and expenses.
• Familiarity with Government Contracting procedures is preferred.

Responsibilities

• Maintain internal controls and develop policies and procedures.
• Prepare accounting documents and reconcile account statements.
• Manage accounts payable and communication with vendors.
• Assist with monthly invoicing and project management.

Skills

Strong communication and interpersonal skills

Highly developed analytical and problem-solving skills

Attention to detail

Excellent computer skills (Excel, Word)

Education

University Degree/Community College diploma in accounting or equivalent

Tools

ERP accounting system

Deltek Vision

Job description

Reporting to the Financial Controller, BMT Canada is looking for a Finance Administrator to join our finance team for 3-6 months with a possibility of extension to cover a period of absence within the team. In this role you will work alongside our finance team to provide administrative and accounting support in a hybrid work environment. The responsibilities will vary depending on business needs and will require flexibility, a positive attitude, and an eagerness to learn and assist. Specifically, you will work on:

• Maintain an environment of strong internal controls and be part of team developing policies and procedures;
• Prepare accounting documents such as recording of vendors invoices, reconciliation of account statements and other payable statements;
• Enter, verify, and reconcile transactions in accounts payable including invoices, expenses, and preparation of payments;
• Manage accounts payable including monitoring of outstanding payables and communication with vendors in a professional manner;
• Maintain and post weekly timesheets and expenses;
• Respond to Project Manager inquiries on a timely basis;
• Review costing information on a monthly basis and required monthly closing procedures;
• Review and collections of Accounts Receivables to assist with cash management;
• Assist with set up and maintain projects in Deltek Vision, including contract amendments;
• Assist with monthly invoicing and deliver invoices to clients;
• Prepare ad hoc reports on a requirement basis;

In addition to these duties, the role may be required to carry out such other duties as reasonably be required, from time to time, to achieve the above role purpose.

About You

We are looking for an enthusiastic and flexible team member, who possess the following knowledge, experience, and skills:

Essential

• University Degree/Community College diploma in accounting or equivalent.
• Minimum of 3 years' experience in accounting.
• Experience using an ERP accounting system, specifically accounts payable, time and expenses.
• Strong communication and interpersonal skills.
• Highly developed analytical and problem-solving skills.
• Attention to detail required.
• Excellent computer skills (Excel, Word).

Desirable

• Deltek Vision experience considered an asset
• Familiarity with Government Contracting procedures is preferred.
• Security clearance would be an asset.

About BMT

BMT is a maritime-orientated high-end design house and technical consulting firm driven by a passion for solving complex, real-world problems. To find out more about BMT.

BMT is open and committed to discussing flexible working. We believe that everyone performs at their best when they have the flexibility to make working for BMT work best for them.

BMT hires talented people and welcomes applications from everyone. We know that diversity, equity, and inclusion is critical to achieving our purpose as a business which is to navigate the most important and impactful engineering challenges of our time (to find out more). Our passion and goal are to build more diverse teams and to create an environment where employees are engaged, thriving, and feel a sense of belonging.

Apply online

Does this sound like you? If so, please submit your application as soon as possible. We look forward to learning more about you.