Facilities /Maintenance Coordinator- 2-5 week temporary role

Dean Group; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A downtown financial services firm in Toronto is looking for a proactive Facilities / Maintenance Coordinator for a 2-5 week temporary role. Responsibilities include managing incoming mail, supporting office maintenance tasks, and ensuring IT readiness in meeting rooms. Ideal candidates have mailroom experience and strong attention to detail. The role offers $25-29 per hour, and applications can be sent to [e-mail].

Qualifications

• Experience in mail room operations.
• Ability to manage high volumes of mail.
• Strong organizational skills.

Responsibilities

• Receive, sort, and distribute mail and packages.
• Log and track deliveries and shipments.
• Provide back-up support to Facilities Operations.
• Administer access card systems and parking passes.
• Monitor facilities issues and ensure IT readiness.
• Assist with general office maintenance tasks.

Skills

Attention to detail

Time management

Confidentiality

Mailroom workflows

Job description

Facilities / Maintenance Coordinator - 2-5 week temporary role

Our client, a downtown financial services firm, is searching for a proactive individual who has experience within the mail room and has assisted Facilities with office furniture changes, AV setups in conference rooms, and is available to start immediately. Onsite downtown 9 to 5. 2-5 week temporary assignment. $25-29 per hour.

Responsibilities

• Receive, sort, and distribute all incoming mail and packages to appropriate departments or individuals in a timely and accurate manner.
• Log and track received deliveries. Courier and outbound shipments.
• Prepare, package, and dispatch outbound mail and courier shipments according to deadlines and organizational policies.
• Provide back-up support to Facilities Operations or Hospitality Services teams during peak periods or staff absences.
• Administer and troubleshoot access card systems, parking passes, and gym access for staff and visitors.
• Monitor and report on facilities issues during daily walkthroughs; ensure IT readiness in meeting rooms and report discrepancies promptly.
• Assist with general office maintenance tasks, such as coordinating repairs and addressing facility and equipment-related issues (e.g., multifunction devices, office supplies, water machines, coffee machines).

Requirements / What you bring

• Strong attention to detail and accuracy.
• Maintains strict confidentiality when handling sensitive or member-related documents.
• Manages time effectively to handle high volumes of incoming and outgoing mail within set deadlines.
• Understands general mailroom workflows, including receipt, sorting, distribution, and outbound preparation.

How to apply

Interested candidates may forward a resume to: [e-mail]