Executive Assistant Team Lead — Hybrid (Canada)

Becton, Dickinson and Company; Mississauga; Hybrid; CAD 60,000 - 110,000; Full time

Job summary

BD in Mississauga is seeking an experienced executive assistant lead to support the Vice President & General Manager and Canada Leadership Team. You will optimize executive effectiveness, manage calendars, coordinate strategic initiatives, and mentor the EA community across Canada.

In this hybrid role, you will lead training resources, implement automation and AI tools, and drive standardization of administrative processes while partnering with leaders to ensure seamless operations and impactful

Qualifications

• Minimum 5 years’ experience supporting senior executives or leadership teams.
• Experience leading, mentoring, or coordinating administrative support teams preferred.
• Advanced proficiency in Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, Copilot.

Responsibilities

• Serve as Team Lead for the Executive Assistant community within Canada.
• Provide guidance, coaching, onboarding, and best practice sharing across the EA team.
• Coordinate workload balancing and provide support coverage during absences or peak periods.
• Foster collaboration and consistency in administrative practices and service delivery.
• Identify opportunities to improve executive support standards and operational effectiveness.
• Support development of training resources, templates, and playbooks for administrative processes.
• Maintain ownership of complex executive calendars, priorities, and time management strategies.
• Proactively manage scheduling conflicts and competing priorities to maximize leadership effectiveness.
• Coordinate leadership meetings, teleconferences, business reviews, and offsite events.
• Prepare agendas, briefing materials, meeting summaries, and action item tracking.
• Coordinate travel, expense management, and executive logistics.

Skills

Executive calendar management

MS 365 proficiency

Team leadership

AI tools adoption

Stakeholder management

Education

College diploma or university degree preferred

Tools

Microsoft Copilot

Power Automate

Job description

BD in Mississauga is seeking an experienced executive assistant lead to support the Vice President & General Manager and Canada Leadership Team. You will optimize executive effectiveness, manage calendars, coordinate strategic initiatives, and mentor the EA community across Canada.

In this hybrid role, you will lead training resources, implement automation and AI tools, and drive standardization of administrative processes while partnering with leaders to ensure seamless operations and impactful