Executive Assistant

Glass, Lewis & Co.; Toronto; On-site; CAD 80,000 - 90,000; Full time

Benefits offered by this job

Employer-paid health and dental coverage

Life insurance

Pension plan

Job summary

A financial services firm in Toronto is seeking an experienced Executive Assistant to provide high-level administrative and strategic support to the CEO and executive team. This role requires exceptional organizational capability and confidentiality. Responsibilities include managing executive calendars, coordinating travel arrangements, and preparing professional documents. The ideal candidate has 5+ years of experience in executive support, particularly in financial services, and is skilled in communication and relationship-building. This position offers a competitive salary and benefits package.

Qualifications

• 5+ years of executive support experience in financial or professional services.
• Proven ability to manage complex executive calendars.
• Experience with organizing logistics for meetings and events.

Responsibilities

• Manage and optimize complex executive calendars.
• Coordinate travel arrangements including itineraries and expenses.
• Prepare and distribute professional documents and reports.
• Organize logistics for meetings and events.

Skills

Strong verbal and written communication skills

Effective relationship-building and diplomacy skills

Exceptional organization, prioritization, and problem-solving ability

Ability to anticipate needs of executives

Ability to handle confidential information

Job description

Job Description

The Executive Assistant provides high-level administrative and strategic support to the CEO and executive team in a fast-paced financial services environment. The role acts as a key partner to the CEO and executive team by managing and anticipating complex priorities and ensuring executives’ time and strategic objectives are optimized. The EA is expected to operate with confidentiality, professionalism, and exceptional organizational capability.

Job Requirements

• 5+ years of executive support experience (preferably in financial services or professional services).
• Strong verbal and written communication skills.
• Effective relationship-building and diplomacy skills.
• Exceptional organization, prioritization, and problem-solving ability.
• Ability to anticipate the needs of executives and proactively meet those needs with minimal guidance and supervision.
• Ability to handle confidential information with professionalism.
• Ability to work flexible hours (occasional early mornings/late evenings and weekends).

Job Responsibilities

Executive Support & Administration

• Manage and optimize complex executive calendars with proactive conflict resolution.
• Coordinate national and international travel arrangements (itineraries, accommodations, visas, expenses).
• Prepare, edit, and distribute professional documents, correspondence, reports, and presentations.
• Handle confidential and sensitive information with utmost discretion.
• Monitor deadlines, action items, and follow-ups across multiple stakeholders.
• Support and assist executive team members with project management.

Meeting & Event Coordination

• Organize logistics for internal/external meetings and events (agendas, venues, materials, catering).
• Support board meetings, offsites, and investor or client events as needed.

Administrative Operations

• Oversee expense reporting and other administrative systems as required.
• Step in for occasional office management responsibilities when Office Manager is away or when additional support is needed.

Job Benefits

Compensation

The annual salary range for this permanent, full-time role is between $80-90,000 CAD. The salary is complemented with a comprehensive benefit program, including employer-paid health and dental coverage, life insurance, and a pension plan that starts three months after the hire date.

Diversity, Equity & Inclusion

Glass Lewis is committed to equity, fairness, and inclusion throughout our hiring process. We strive to build and retain a diverse workforce that reflects the community we serve.

Equal-Opportunity Employer

As an equal-opportunity employer, we are dedicated to creating an accessible environment in line with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any point during the application or interview process, please let our Recruiting Team know.

Artificial Intelligence

We use artificial intelligence tools to assist with screening and evaluating applications. All AI-generated assessments are reviewed by our hiring team before any final decisions are made.

Vacancy Status

This posting is for a current, open position within our organization.