Executive Administrative Assistant - Canada

Align Technology; Toronto; On-site; CAD 82,900 - 114,000; Full time

Job summary

A leading healthcare technology company is seeking an Executive Administrative Assistant in Toronto. This mid- to senior-level role supports the leadership team by managing administrative duties, preparing for meetings, and contributing to departmental goals. Ideal candidates will have prior experience supporting executives, excellent communication skills, and strong proficiency with Microsoft Office. Join a collaborative team committed to customer satisfaction within a fast-paced corporate environment.

Qualifications

• Minimum of 2 years of prior experience supporting a senior executive or team.
• French language skills considered an asset.
• Project management experience preferred.

Responsibilities

• Perform diversified administrative duties, including calendar management and travel arrangements.
• Act as a key contributor on internal program teams.
• Organize and prepare content for meetings.

Skills

Superior communication skills

Excellent computer skills

Excellent organization skills

Team player

Customer service skills

Self-motivated

Detail-oriented

Education

College diploma or bachelor's degree

Tools

Microsoft Office Suite

Job description

Executive Administrative Assistant - Canada

Join our Canadian headquarters in the core of downtown Toronto as an Administrative Executive Assistant reporting to the Vice President and General Manager and supporting the commercial Canadian Leadership Team. This role is ideal for an experienced mid- to senior‑level administrative professional who thrives in a fast‑paced corporate environment.

Department: Sales
Location: Canada – CHQ – Ontario – Toronto
Compensation: $82,900 – $114,000 per year

Role Expectations

• Perform diversified administrative duties, including calendar management, travel arrangements, and expense reporting.
• Act as a key contributor on several internal program teams (employee engagement, onboarding, networking).
• Organize and prepare content for internal and customer national meetings, including IT and logistics.
• Draft, review and send communications on behalf of company executives.
• Compile data to prepare papers or presentations.
• Manage purchase order process and payment processing for expenses.
• Ensure fulfillment of objectives and deadlines assigned to the team.
• Participate in proactive team efforts to achieve departmental and company goals.
• Perform other projects and duties as required.

What We’re Looking For

• College diploma or bachelor’s degree preferred.
• Minimum of 2 years of prior experience supporting a senior executive or team.
• Superior communication skills in English, French language skills considered an asset.
• Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Proficient in managing audio‑visual setup and troubleshooting for virtual and in‑person meetings.
• Excellent organization and time‑management skills.
• Team player with excellent interpersonal and collaboration skills.
• Excellent customer service skills and willingness to go above and beyond to meet customer needs.
• Self‑motivated and self‑directed with ability to work independently and in project teams.
• Detail‑oriented and organized self‑starter and problem solver who thrives in a fast‑paced environment.
• Sound judgment with ability to prioritize and make sound decisions.
• Comfortable interacting with high‑level executives, customers, and front‑line employees.
• Project management experience preferred.
• Legally entitled to work in Canada.

Equal Opportunity Statement

Align Technology is an equal opportunity employer. We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category. Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire.