Executive Assistant

Markage; Canada; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

Markage is seeking an Executive Assistant to join our Canadian team in an on-site role based in Calgary, Vancouver, or Toronto. You will provide senior administrative, scheduling, and communications support to executives, protecting their time and ensuring decisions are well prepared.

You will work with executives, managers, finance, people operations, client-service teams, and vendors. Proactive judgment, discretion, and reliable follow-through are essential for this fast-paced role.

Qualifications

• Experience supporting executives or senior managers.
• Strong calendar, document, and communication skills.
• Ability to handle confidential information with discretion.
• Advanced knowledge of Microsoft 365 and Google Workspace.
• Hold Dex Professional Specialist Certification (DEX-PSP).
• Diploma or degree in business or office administration.
• Travel and meeting coordination experience.

Responsibilities

• Manage complex calendars, meeting priorities, appointments, reminders, and scheduling conflicts.
• Prepare agendas, briefing notes, presentations, documents, and meeting materials.
• Coordinate internal and external meetings, including participants, logistics, materials, and follow-up.
• Track executive commitments, decisions, action items, deadlines, and requested information.
• Draft or prepare routine professional correspondence and internal communications for review.
• Organize travel, itineraries, reservations, expenses, and supporting records when required.
• Maintain confidential executive, employee, financial, client, and business information.
• Support document preparation, approvals, signatures, filing, and record organization.
• Coordinate with internal teams and external contacts when information or action is required.
• Identify scheduling, information, or administrative issues early and resolve routine matters independently.

Skills

Calendar management

Scheduling

Communication

Follow-up

Prioritization

Discretion

Confidentiality

Microsoft 365

Google Workspace

Meeting coordination

Travel coordination

Education

Diploma or degree in Business Administration

DEX Professional Specialist Certification (DEX-PSP)

Tools

Microsoft 365

Google Workspace

Job description

Markage is looking for a Executive Assistant to join our Canadian team in an on-site role based in Calgary, Vancouver, or Toronto.

This role focuses on providing senior administrative, scheduling, communication, and operational support to executives. You will protect executive time, keep commitments visible, prepare information before decisions and meetings, and handle sensitive administrative work with discretion. The role requires judgment, anticipation, and consistent follow-through rather than simple calendar maintenance.

You will work with executives, managers, finance, people operations, client-service teams, vendors, and other internal stakeholders. Clear communication, reliable follow-through, and careful work are expected.

AI-assisted tools may be used for meeting preparation, summaries, scheduling support, document organization, research, travel planning, and administrative workflows. All AI-assisted work must be reviewed for accuracy, relevance, confidentiality, and fit before it is shared or used.

One in-house opening. This role may be based in Calgary, Vancouver, or Toronto. These are alternative work locations for the same position, not separate vacancies.

Essential duties:

• Manage complex calendars, meeting priorities, appointments, reminders, and scheduling conflicts.
• Prepare agendas, briefing notes, presentations, documents, and meeting materials.
• Coordinate internal and external meetings, including participants, logistics, materials, and follow-up.
• Track executive commitments, decisions, action items, deadlines, and requested information.
• Draft or prepare routine professional correspondence and internal communications for review.
• Organize travel, itineraries, reservations, expenses, and supporting records when required.
• Maintain confidential executive, employee, financial, client, and business information.
• Support document preparation, approvals, signatures, filing, and record organization.
• Coordinate with internal teams and external contacts when information or action is required.
• Identify scheduling, information, or administrative issues early and resolve routine matters independently.

Essential requirements:

• Experience supporting executives, senior managers, or complex administrative functions.
• Strong calendar, document, communication, follow-up, and prioritization skills.
• Ability to handle confidential and sensitive information with discretion.
• Advanced working knowledge of Microsoft 365, Google Workspace, and modern collaboration tools.
• Holds a valid Dex Professional Specialist Certification (DEX-PSP) in the Business & Office Operations domain.

Preferred qualifications:

• Experience supporting more than one executive or senior leader.
• Experience with travel coordination, expenses, board or leadership meetings, or executive reporting.
• Diploma or degree in business administration, office administration, or a related field.