Executive Assistant & Office Operations (Hybrid Toronto)

CanadaVisa; Toronto; Hybrid; CAD 62,000 - 78,000; Full time

Job summary

CanadaVisa is seeking an Executive Assistant to serve as the operational backbone for our office, CEO and COO. This role will keep the office running smoothly, protect leadership's time, and support growth as the business scales.

Based in Toronto, the position is hybrid with in-office days at least two days per week. You will own calendars, travel, expense handling, and run office projects while collaborating with legal, sales and client support teams.

Qualifications

• 2+ years in executive assistant, office manager or admin role.
• Strong calendar and scheduling skills, supporting multiple executives.
• Clear written and spoken English.
• Comfort with technology and tools like Microsoft 365, Notion and Claude.

Responsibilities

• Manage the CEO and COO calendars and book meetings.
• Coordinate travel, expenses, documents and ad hoc requests.
• Organize office events, vendor management and facilities.
• Lead office projects like expansions or moves, sourcing vendors and quotes.

Skills

Calendar management

Communication

Technology proficiency

English proficiency

Tools

Microsoft 365

Notion

Claude

Job description

CanadaVisa is seeking an Executive Assistant to serve as the operational backbone for our office, CEO and COO. This role will keep the office running smoothly, protect leadership's time, and support growth as the business scales.

Based in Toronto, the position is hybrid with in-office days at least two days per week. You will own calendars, travel, expense handling, and run office projects while collaborating with legal, sales and client support teams.