Hybrid Executive Assistant to Regional VPs

Northbridge Financial Corporation (NBFC); Vancouver; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work

Employee share plan

Pension & RRSP

Staff insurance discounts

Flexible health benefits

Education assistance

Leadership training & mentoring

Job summary

Northbridge Insurance is seeking an Executive Assistant to support Vice Presidents across Western Canada. You will manage calendars, arrange internal and external meetings, coordinate travel, and prepare materials for leadership teams.

You will handle confidential information, monitor budgets, and drive administrative improvements while coordinating cross‑team and cross‑time‑zone activities. This role offers hybrid work and a competitive compensation package.

Qualifications

• Excellent written and verbal communication.
• Ability to manage calendars, travel, expenses, and reimbursements.
• Experience supporting senior executives with discretion and confidentiality.
• Proven ability to organize meetings, events, and cross-time-zone logistics.

Responsibilities

• Support Vice Presidents in Western Canada with calendar management, meeting coordination, and travel arrangements.
• Prepare agendas, take minutes, and assemble materials for meetings.
• Monitor budgets, highlight variances, and coordinate with external vendors.
• Coordinate special projects, including research, reporting, and communications.

Skills

Clear communication

Multitasking

Relationship building

Discretion with confidential info

Initiative & independence

Organization

Customer service

Tech-enabled improvements

Education

Post-secondary education or equivalent

Tools

Microsoft Office Suite

Job description

Northbridge Insurance is seeking an Executive Assistant to support Vice Presidents across Western Canada. You will manage calendars, arrange internal and external meetings, coordinate travel, and prepare materials for leadership teams.

You will handle confidential information, monitor budgets, and drive administrative improvements while coordinating cross‑team and cross‑time‑zone activities. This role offers hybrid work and a competitive compensation package.