Executive Assistant - Belron Canada

Belron Canada; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading automotive services company in Montreal seeks an Executive Assistant to provide administrative support for four vice-presidents. The role involves managing schedules, preparing documents, and coordinating corporate events. Candidates should have over eight years of experience in similar roles and be bilingual in French and English. Join us to make a difference in our customers' experience while nurturing your career.

Qualifications

• 8+ years of experience as an executive assistant to senior management.
• Experience in HR, finance, legal, or IT departments is an asset.
• Ability to manage multiple tasks and work under pressure.

Responsibilities

• Support the vice-presidents in daily activities and new initiatives.
• Manage the vice-presidents' agendas and coordinate meetings.
• Prepare expense account reports and manage invoices.

Skills

Customer service orientation

Organization and prioritization

Autonomy

Bilingual in French and English

Education

DEC or professional studies diploma in secretarial work

Tools

MS Office Suite

Job description

Automotive glass technology is helping transform how we experience the road. At Belron Canada, the home office of Speedy Glass, Lebeau vitres d’auto and Vanfax we take this seriously, which is why we invest tirelessly on developing our people can realize their full potential.

We welcome applications from everyone, and are firmly committed to diversity, equity and inclusion in the workplace, and take pride in ensuring every member of our team feels empowered.

The Executive Assistant provides administrative support to 4 vice presidents (People & Culture, IT, Legal and Finance).

The incumbent participates in the preparation of documents, presentations and the organization of corporate events for the 4 corporate functions by providing support, monitoring and coordination on various internal and/or external requests related to ongoing projects. This position requires a great capacity for autonomy, collaboration and initiative.

You will make a difference:

• Support VPs and, if necessary, directors in their daily activities and/or new initiatives implemented within the function;
• Ensure management of the vice-presidents' agenda by coordinating all meetings with internal and external stakeholders;
• Make arrangements for reservations or travel for vice-presidents;
• Plan, organize and coordinate the holding of vice-presidents' meetings by proactively taking charge of logistics activities, preparing the necessary materials and ensuring the follow-up of the resulting actions;
• Ensure monthly monitoring of the progress of annual business plans with directors and coordinate the necessary actions to ensure that business plans are aligned with deadlines and actions to be taken;
• Collaborate in the development of PowerPoint presentations for various meetings and events;
• Participate in the preparation of corporate events by taking care of all the logistics surrounding their holding;
• Produce, translate and distribute various communications, presentations, letters, memos, reports, etc.;
• Gather, compile, digitize and classify various documents;
• Prepare expense account reports;
• Take charge of managing the department's invoices: Accounts payable and reconciliation and expense reports, etc.;
• Carry out, if necessary, all related tasks to ensure continuity and quality of services;
• Update the annual vacation calendar;
• Perform replacements for other assistants during absences.

Your profile to be successful:

• Eight (8) years or 10 of relevant experience in similar functions ideally, as an executive assistant to members of senior management.
• DEC holder or a professional studies diploma in secretarial work or equivalent experience.
• Experience within human resources, finance, legal and IT departments is a definite asset.
• Strong sense of customer service and ability to diplomatically manage requests from various stakeholders.
• Great sense of organization and ability to prioritize numerous tasks.
• Ability to work on several files simultaneously.
• Very high autonomy and ability to work with a minimum of supervision and availability of executives.
• Sense of initiative and great resourcefulness.
• Able to work under pressure.
• Sense of discretion and confidentiality with professional maturity.
• Attention to detail and rigor.
• Exercise judgment and discretion.
• Very good command of the MS Office Suite.
• Bilingual French/English (oral and written).

We believe that genuine care can make a real difference in the customer experience, and it begins with making a difference in the careers of our team members.

Belron Canada is an integral part of the Belron International family, a global leader in auto glass repair and replacement, and forward-facing digital camera calibration. Belron Canada alone operates 325+ service centres, 2 distribution centres and 26 warehouses across 10 provinces, and is home to over 1,200 employees.

Our pursuit of excellence commits us to providing sustainable world-class care for our communities and the climate.

If you value your career as we value our employees and our customers, there’s no better time to join Belron Canada and #BringOutYourBest with us!