Executive Assistant

Pomerleau; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading construction firm in Canada seeks an experienced Executive Assistant to support a Senior VP. This role goes beyond traditional duties, requiring strategic input, effective communication, and organizational skills. The ideal candidate will manage complex schedules, coordinate internal and external communications, and thrive in fast-paced environments. With a commitment to collaboration and growth, the company offers a supportive culture and an attractive benefits package including a hybrid work model and generous vacation time.

Benefits

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development opportunities

Transit pass reimbursement

Minimum 4 weeks of vacation from day one

Qualifications

• At least 3 years in an EA or Chief of Staff role.
• Strategic support for a senior executive.
• Comfortable in a dynamic environment.

Responsibilities

• Manage the VP's schedule aligning with company priorities.
• Coordinate communication across internal and external partners.
• Provide strategic input to the VP's decisions.

Skills

Research skills

Effective communication

Organizational skills

Tech savvy

Ability to work in chaos

Collaboration

Resilience

Job description

What you will do:

• Own the VP’s schedule like a strategist. Align time with company priorities. Ensure the needs of the organization as well as that of the Sr VP Are met.
• Manage inboxes and key communications. Draft responses, chase down follow-ups, and keep momentum with high priorities.
• Coordinate communication and execution across and between internal and external partners, and collaborators. Anticipate what’s needed, prep ahead of meetings, and follow up to ensure things get done with polish.
• Be strategic and involved with research; coordinate and execute on fast-moving priorities. You’re a thinking partner who can help move ideas toward structured action.
• Gather key knowledge and formulate initial conclusions and insights utilizing tools tied to Workforce Planning, CRM, Project Management and Finance.

This role could be for you if you have:

• Someone with at least 3-years in an EA/Chief of Staff or direct admin to a senior executive.
• Two steps ahead — always.
• Organized, but flexible in the chaos.
• Tech savvy, not afraid to learn new systems.
• Comfortable speaking up.
• Loyal to the mission, not the status quo.
• Obsessed with efficiency, clarity, and outcomes.
• Strategic in how you support.
• Collaborative and able to work in a sometimes-contradictory environment.
• Resilient, patient, creative and clever. You make things happen.
• Reliable. You stick to your commitments.
• French an Asset.

Ready to build your career? We want to hear from you.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

Benefits:

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

This role goes far beyond traditional executive assistant work. You're not just a gatekeeper — you're a catalyst for success. You’ll act as a strategic extension of the Sr VP, owning his calendar and priorities, managing internal relationships and acting as a liaison between regional reporting duties and the head office in Montreal. You're here to clear noise, bring clarity, and move things forward — fast and smart.