Executive Assistant

Recooty; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A progressive company based in Toronto is seeking an experienced executive assistant to provide administrative support to the executive team. The ideal candidate will have a Bachelor's degree and proven experience in executive roles. Responsibilities include scheduling meetings, supervising employees, and managing confidential information. Strong organizational and communication skills are essential for success in this fast-paced environment.

Qualifications

• Proven experience in executive roles as an assistant.
• Ability to work without constant guidance.
• Capacity to deliver results in fast-paced environments.

Responsibilities

• Provide administrative support to the executive team.
• Schedule meetings and record minutes.
• Collect and organize data for documents.
• Supervise work of employees.
• Manage office filing system and ensure confidentiality.

Skills

Excellent organizational skills

Time management

Problem-solving skills

Verbal communication

Written communication

Education

Bachelor’s degree in relevant fields

Tools

MS Office Suite

Job description

Job Responsibilities:

• Provide administrative support to the executive team.
• Work closely with the executive team, clients, other partners and manage the flow of information with accuracy.
• Schedule meetings, contribute to their preparation, and record minutes during the meetings.
• Collect and organize data for documents to be reviewed by the executives and other higher officials as well as the board of directors.
• Supervise the work of all the employees.
• Prepare progress reports and produce them in front of the authorities.
• Make arrangements for the office supply inventories.
• Search information for composing emails, memos, and presentations for internal and external communication.
• Manage office filling system and ensure confidentiality of sensitive information.
• Oversee the complex administrative work that needs independent attention.
• Take care of accommodation and travel arrangements and prepare travel expense reports.

Job Skills:

• Bachelor’s degree in relevant houses.
• Proven experience in executive roles and as an assistant.
• Excellent organizational skills, time management skills, and ability to work without constant guidance.
• The capacity of giving amazing results even in a fast-paced and changing environment.
• Decision-making capacity and good problem-solving skills.
• Well-versed with MS Office Suite and other essential office gadgets.
• Outstanding verbal and written communication skills.