Executive Assistant

Ontario Health; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

Une organisation de santé provinciale recherche un Assistant Exécutif pour soutenir un Vice-Président. Le candidat idéal doit avoir d'excellentes compétences interpersonnelles et une expérience dans des environnements dynamiques. Cette opportunité inclut un régime de travail hybride et des bénéfices complets tels qu'une couverture médicale intégrale et des jours personnels.

Benefits

Couverture médicale et dentaire intégrale

Jours personnels

Opportunités de développement de carrière

Plan de bien-être

Qualifications

• 4-6 ans d'expérience dans des services de niveau exécutif.
• Capacité à gérer des priorités concurrentes.
• Expérience dans un environnement d'équité, diversité et inclusion.

Responsibilities

• Gérer les communications entre l'exécutif et les parties prenantes.
• Planifier les réunions et engagements.
• Fournir des services exécutifs pour s'assurer que les informations sont traitées.

Skills

Compétences interpersonnelles

Organisation

Gestion de l'information confidentielle

Education

Diplôme de collège ou université

Tools

Microsoft Office

Adobe Acrobat

Job description

Pour obtenir une traduction en français de l’offre d’emploi suivante, veuillez envoyer un courriel à care [e-mail]. Les demandes seront traitées dans un délai de trois jours ouvrables et la période de dépôt des demandes sera prolongée de trois jour s.

To obtain a French translation of the following job posting, please email [e-mail]. Requests will be addressed within three business days, and the application window will be extended by three business days.

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

What Ontario Health offers:

Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:

• Fully paid medical, dental and vision coverage from your first day

• a health care spending or wellness spending account

• a p remium defined benefit pension plan

• three personal days and two float days annually

• three weeks’ vacation to start (for individual contributors), increasing to four weeks after two years

• c areer development opportunities

• a collaborative values-based team culture

• a wellness program

• a hybrid working model

• p articipation in Communities of Inclusion

Want to make a difference in your career? Consider this opportunity.

As Executive Assistant, you will play a pivotal role supporting a Vice President of the Digital Excellence in Health portfolio, as well as the Digital Excellence in Health Executive. You’ll coordinate high-level agendas, timelines, team leadership, and operations, and manage complex meeting schedules. This position calls for exceptional relationship-building and interpersonal skills to foster collaboration across Ontario Health’s diverse teams.

If you are a proactive, adaptable professional who excels in stakeholder management and thrives in a fast-paced, mission-driven organization, we invite you to apply and join us in advancing Ontario Health’s transformation.

Here is what you will be doing:

• Provides executive services to ensure timely and accurate information is prioritized, researched, analyzed and summarized to ensure the executive is kept apprised of issues, operations and activities of the functional area

• Serves as the focal point of contact between the Executive and Ontario Health leadership and stakeholders across the health system to manage corporate linkages and protocols

• Manages the flow of communications to and from the office to facilitate the prioritization, coordination, and delegation of requests for information and to ensure the Executive is properly briefed in all significant matters

• Provides preliminary review, synopses and compilation of materials prepared for the Executive’s review, or in preparation of meetings

• Plans and oversees the scheduling of meetings, speaking engagements and presentations and coordinates the preparation and/or compilation of background materials

• Leads and participates on assigned projects by researching and summarizing topics on a variety of operational and other matters

• Attends meetings, working groups and committees as part of a community of practice with other Executive Assistants across Ontario Health

• Manages day to day office operations including budget administration

QUALIFICATIONS

Education and Experience

• Graduation from a college or university; or equivalent education and experience

• 4 - 6 years’ experience in providing executive level services and support within a highly demanding work environment

• Expertise in prioritizing and managing competing priorities and deadlines

• Knowledge of executive office protocols and administrative systems within a government environment is an asset but not required

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat

• Experience working in an environment of equity, diversity, inclusion, and anti-racism

Knowledge and Skills

• Knowledge of executive office protocols and administrative systems preferably within a government environment

• Flexibility and an ability to work with tight timelines

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, other Executive Assistants, leadership and team members from other portfolio areas, external partners, and external and internal stakeholders.

• Expert level written and verbal communication skills

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

• Forward looking thinker, who actively seeks opportunities and proposes solutions.

• Skills and ability to manage change for a new organizational culture and vision

• Political acuity and effective stakeholder management skills

• Highly resourceful team-player, with the ability to also be extremely effective independently

• Forward looking thinker, who actively seeks opportunities and proposes solutions.

• Skilled in managing work processes, adapting procedures, and providing optimum services

2 positions available

#LI-SH1

Location: Ontario

Ontario Health supports a hybrid work environment and has office locations across the province. We welcome applications from candidates residing anywhere in the province of Ontario.

Employment Type:

Permanent Full time

Contract Length:

N/A

Salary Band:

Band 3

External Application Deadline Date:

September 24, 2025

All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; members ofBlack and racializedgroups; 2SLGBTQIA+ communities; trans and nonbinary individuals;and people living with disabilities.

Ontario Health is an accessible employer, and we offer accommodation in all aspects of employment, including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process, please email [e-mail] and a member of the team will connect with you within 48 hours.