Executive assistant

La Maison Jean Lapointe; Montreal (administrative region); On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Vision care benefits

Group insurance benefits

Life insurance

Long-term care insurance

Paid time off (volunteering or pessoal

Team building opportunities

Travel insurance

Wellness program

Job summary

La Maison Jean Lapointe recherche un(e) chargé(e) administratif(ve) et qualité pour superviser les procédures et optimiser les opérations quotidiennes dans un contexte associatif et communautaire.

Le candidat idéal possède un baccalauréat et une expérience de 3 à 5 ans en QA/QC, avec une maîtrise des outils Microsoft et une excellente aisance administrative. Travail en région urbaine, poste en présentiel.

Qualifications

• Baccalauréat requis ou équivalent.
• Expérience en assurance/contrôle qualité recommandée.
• Maîtrise de la coordination administrative et des documents.
• Langue de travail: Français; l'anglais peut être un atout.

Responsibilities

• Compiler des documents et préparer des rapports pour les comités exécutifs et les conseils.
• Établir et coordonner les politiques et procédures administratives.
• Planifier, organiser et évaluer les opérations quotidiennes.
• Fournir un service clientèle et assurer le suivi des contrats et documents.

Skills

Qualité assurance

Qualité contrôle

Qualité amélioration

Education

Bachelor's degree

Tools

SharePoint

MS PowerPoint

MS Excel

MS Office

MS Outlook

MS Word

Job description

• Associations and non profit organizations
• Community-based shelter

• Durée de l'emploi: Permanent
• Langue de travail: Français
• Heures de travail: 35 hours per week
• Education:
• Expérience:

Education

• Bachelor's degree

Work setting

• Urban area
• Associations and non profit organizations
• Community-based shelter

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents
• Apply quality control procedure
• Maintain quality control and production records
• Conduct quality control

Computer and technology knowledge

• SharePoint
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word

Area of work experience

• Quality assurance or control

Area of specialization

• Quality improvement

Screening questions

• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Experience

• 3 years to less than 5 years

Employment terms options

• Day

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance

Long term benefits

• Long-term care insurance

Other Benefits

• Paid time off (volunteering or personal days)
• Team building opportunities
• Travel insurance
• Wellness program