administrative assistant - office

Insight Advantage; Leamington; On-site; CAD 40,000 - 52,000; Full time

Benefits offered by this job

Free parking available

Learning/training paid by employer

Team building opportunities

Variable or compressed work week

Job summary

Insight Advantage in Leamington, Ontario, is seeking an organized administrative professional to join our team on-site. You will coordinate seminars, support HR activities, manage communications, and maintain filing systems with accuracy.

The ideal candidate has 7 months to less than 1 year of relevant experience, strong MS Office skills, and a commitment to on-site work. This full-time role offers training opportunities and a collaborative environment.

Qualifications

• Experience in an administrative role with 7 months to less than 1 year.
• Proficiency in MS Office and office procedures.
• Ability to pass a vulnerable sector check.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct staff
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Respond to employee questions and complaints
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Skills

Excellent written communication

Organized

Attention to detail

Time management

Multitask

Reliability

Accountability

Due diligence

Education

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

or equivalent experience

Tools

Sage Accounting Software

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Electronic scheduler

Database software

MS Office

Computerized bookkeeping system

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• or equivalent experience

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct staff
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Respond to employee questions and complaints
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• Sage Accounting Software
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• MS Office
• Computerized bookkeeping system

Technical terminology

• Business

Additional information

Security and safety

• Vulnerable sector check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent written communication
• Organized
• Accurate
• Reliability
• Time management
• Accountability
• Dependability
• Due diligence

Benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• Team building opportunities
• Variable or compressed work week