executive assistant

La Maison Jean Lapointe; Montreal; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Vision care benefits

Group insurance benefits

Life insurance

Long-term care insurance

Paid time off (volunteering or个人 days)

Team building opportunities

Travel insurance

Wellness program

Job summary

La Maison Jean Lapointe in Montreal seeks an experienced administrative professional to manage daily operations, coordinate policies, and prepare reports for executive committees. The role emphasizes event management, liaison with officials, and customer service in a community-based nonprofit setting.

The position requires a Bachelor's degree and 3–5 years of experience, with fluency in French. On-site work at the Montreal location is essential, with comprehensive health and group benefits

Qualifications

• Bachelor's degree required.
• 3–5 years of experience preferred.
• On-site role with no remote option.
• French language skills required.

Responsibilities

• Compile data to prepare documents.
• Establish and coordinate administrative policies and procedures.
• Prepare reports and documents for executive committees and boards of directors
• Analyze memos, submissions and reports.
• Prepare agendas and arrange meetings for committees and boards.
• Liaise with departmental and corporate officials and other organizations.
• Plan, organize, direct, control and evaluate daily operations.
• Provide customer service.
• Arrange travel and itineraries.
• Prepare invoices, reports and other documents.
• Manage events.
• Type and proofread correspondence and other documents.
• Apply quality control procedures and maintain records.
• Conduct quality control.

Skills

Administrative skills

Communication

Organizational skills

Education

Bachelor's degree

Tools

SharePoint

MS PowerPoint

MS Excel

MS Office

MS Outlook

MS Word

Job description

• Manage events

Overview

Languages

French

Education

• Bachelor's degree

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Urban area
• Associations and non profit organizations
• Community-based shelter

Responsibilities

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents
• Apply quality control procedure
• Maintain quality control and production records
• Conduct quality control

Experience and specialization

Computer and technology knowledge

• SharePoint
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word

Area of work experience

• Quality assurance or control

Area of specialization

• Quality improvement

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance

Long term benefits

• Long-term care insurance

Other Benefits

• Paid time off (volunteering or personal days)
• Team building opportunities
• Travel insurance
• Wellness program