Technical secretary

Thomas Skinner & Son Limited; Richmond; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Vision care benefits

Group insurance benefits

Life insurance

Free parking available

Paid time off

Job summary

Thomas Skinner & Son Limited in Richmond, BC seeks an Administrative Coordinator to support daily operations and coordinate team communications. The role emphasizes accuracy, organization and timely execution of tasks.

Requirements include a Secondary school certificate and 1–2 years in similar roles, with strong English communication and proficiency in ERP/Office software. You will handle scheduling, contracts, data entry, and client requests with attention to detail.

Qualifications

• Secondary school graduation certificate.
• 1 year to less than 2 years of experience.
• Work in English.

Responsibilities

• Direct and control daily operations.
• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Record and prepare minutes of meetings and conferences.
• Schedule and confirm appointments.
• Manage contracts and client communications.
• Provide customer service and after-sale support.
• Handle data entry and generate reports.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Organized

Time management

Multitasking

Accountability

Dependability

Quick learner

Ability to multitask

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

ERP software

SharePoint

MS Office

Electronic mail

Job description

• Durée de l'emploi: Permanent
• Langue de travail: Anglais
• Heures de travail: 30 hours per week
• Education:
• Expérience:

Education

• Secondary (high) school graduation certificate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Consult with clients after sale to provide ongoing support
• Use computer numerical control (CNC) machines

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Enterprise resource planning (ERP) software
• SharePoint
• MS Office
• Electronic mail

Technical terminology

• Engineering

Area of specialization

• Correspondence
• Reports and records
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Machining

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?

Experience

• 1 year to less than 2 years

Employment terms options

• Day

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance

Other benefits

• Free parking available
• Paid time off (volunteering or personal days)
• Parking available