Office services coordinator

Canning's Personal Care Home; Conception Bay South; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Other benefits

Job summary

Canning's Personal Care Home is seeking an on-site office administrator to streamline administrative procedures, manage records, budgets, and payroll, and coordinate office services in a small urban setting.

The role requires secondary school graduation and 7 months to less than 1 year of admin experience, with proficiency in MS Office, QuickBooks, and electronic mail, plus strong organizational skills.

Qualifications

• Secondary school graduation certificate is required.
• 7 months to less than 1 year of experience in administration.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Oversee and coordinate office administrative procedures.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Education

Secondary (high) school graduation certificate

Tools

QuickBooks

Spreadsheet

MS Excel

MS Office

Electronic mail

Job description

LANGUAGES

English

EDUCATION

• Secondary (high) school graduation certificate

EXPERIENCE

7 months to less than 1 year

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

• Urban area

RESPONSIBILITIES

TASKS

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Oversee payroll administration
• Plan and control budget and expenditures

SUPERVISION

• 5-10 people

CERTIFICATES, LICENCES, MEMBERSHIPS, AND COURSES

• First Aid Certificate

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Electronic mail
• Quick Books
• Spreadsheet
• MS Excel
• MS Office

ADDITIONAL INFORMATION

SECURITY AND SAFETY

• Criminal record check

TRANSPORTATION/TRAVEL INFORMATION

• Vehicle supplied by employer
• Travel expenses paid by employer

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail

PERSONAL SUITABILITY

• Efficient interpersonal skills
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

BENEFITS

OTHER BENEFITS

• Other benefits