Executive Assistant

Kibbi; Toronto; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Dental plan

Health care plan

Vision care benefits

Job summary

Kibbi in Toronto is seeking an experienced administrative professional to organize daily operations and supervise staff. You will compile data, prepare documents, coordinate policies, arrange travel, and deliver reliable customer service at a busy on-site office.

The role requires strong IT skills (MS Office, Oracle, databases) and excellent communication. College/CEGEP is preferred, and experience handling invoices and contracts is a plus.

Qualifications

• College/CEGEP education preferred.
• Experience an asset for administrative roles.
• Strong IT and office software skills required.

Responsibilities

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Supervise staff
• Train staff
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Conduct research
• Meet with individuals and groups to discuss issues and actions
• Liaise with departmental and corporate officials and with other organizations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, itineraries and reservations
• Prepare invoices, reports, memos, letters and contracts
• Manage events
• Type and proofread correspondence and documents

Education

College/CEGEP

Tools

Oracle

MS PowerPoint

MS Access

MS Excel

MS Office

MS Outlook

MS Word

Spreadsheet

Database management

Job description

OVERVIEW

LANGUAGES

English

EDUCATION

• College/CEGEP

EXPERIENCE

Experience an asset

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

RESPONSIBILITIES

TASKS

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Supervise staff
• Train staff
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Information technology
• Oracle
• MS PowerPoint
• MS Access
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Spreadsheet
• Database management

AREA OF WORK EXPERIENCE

• Transportation - road/rail/marine

BENEFITS

HEALTH BENEFITS

• Dental plan
• Health care plan
• Vision care benefits