Executive Assistant

WSP USA; Calgary; Hybrid; CAD 60,000 - 85,000; Full time

Job summary

A leading engineering firm in Calgary is seeking a highly skilled Executive Assistant to support the Vice-President and their leadership team. The role involves managing complex schedules, coordinating meetings, and facilitating seamless communication across the organization. The ideal candidate will have at least five years of experience in a similar role, advanced Microsoft Office skills, and the ability to thrive in a fast-paced environment. Join the team's dynamic culture and contribute to impactful projects while enjoying attractive pay and flexible work options.

Benefits

Flexible work options

Comprehensive benefits

Employee wellness programs

Career advancement opportunities

Qualifications

• Five years of experience supporting an Executive or management team.
• Ability to communicate in both English and French desired.
• Experience in managing complex schedules and business travel.

Responsibilities

• Provide direct executive support to the Vice-President.
• Manage calendars, schedules, and meetings.
• Coordinate and manage communications and business travel.

Skills

Excellent verbal and written communication

Advanced proficiency in Microsoft Office

Strong organizational skills

Ability to multitask and prioritize

Interpersonal skills

Education

Post-secondary diploma in business administration

Tools

Microsoft Office

SharePoint

Power BI

Job description

The Opportunity:

OurEnergysubsector, a key component of WSP’s ERI (Energy, Resources and Industry) sector, supports clients from coast to coast. From small installations to multi-phase integrated megaprojects, we support your upstream, midstream, or downstream oil and gas activities and energy transition markets at all stages of the project lifecycle, anywhere in the world. We are focused on providing design, engineering, environmental, and advisory services that contribute to climate adaptation and mitigation, sustain the use and protection of water and marine resources, protect and restore biodiversity, and support our clients as they transition to low carbon solutions. Our experts work together to offer our clients services that live up to our vision: to meet the highest standards in the industry and innovate to exceed them.

Join Our Energy Team as an Executive Assistant!

Are you ready to make an impact at the heart of our leadership team? We’re looking for a highly skilled and proactive Executive Assistant to support our Senior Leadership and drive operational excellence. In this pivotal role, you’ll be the go-to expert for managing complex schedules, orchestrating meetings, and ensuring seamless communication across the business. Your ability to anticipate needs, juggle priorities, and deliver with precision will set you apart. We’re seeking someone who thrives in a fast-paced environment, brings exceptional organizational and coordination skills, and communicates with confidence and professionalism. If you’re passionate about leveraging the latest tools and best practices in executive support, this is your opportunity to shine and grow with us! This position will be located out of our Calgary office.

Be involved in projects with our Energy Team and be a part of a growing organization that meets our client’s objectives and solves their challenges!

Why WSP?

• We value and are committed to upholding a culture ofInclusionandBelonging
• OurFlexible Work Policy– we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• ACanadiansuccess story - we'reproudto wear the red and white of this beautiful country and show the world what Canada has to offer.
• Outstandingcareer opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open toyourideas and tryingnewthings.
• A phenomenalcollaborativeculture and a workforce filled with genuinelygood peoplewho are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• You will provide direct executive support to the Vice-President and his leadership team including but not limited to:
  • Coordination of daily activities;
  • Managing calendars, schedules and meetings;
  • Arranging and managing business travels;
  • Preparing expense reports and timesheets;
  • Coordinating and managing communications;
  • Preparing and distributing meeting minutes;
  • Preparing business overview and client presentations;
  • Supporting the management of operational tasks and initiatives;
  • Supporting the preparation and management of business plans;
  • Coordinating and leading strategic initiatives (e.g., employee engagement);
  • Supporting change management, including implementation of new tools and policies;
  • Managing and coordinating sector events and organize internal social functions as required;
  • Liaising with corporate departments on various initiatives such as marketing and human resources;
  • Assisting with other duties as assigned/required.

What you’ll bring to WSP:

• Post-secondary diploma in business administration or a related discipline preferable;
• At least Five (5) years of proven experience supporting an Executive, Director or team of Managers as an Executive Assistant;
• Previous experience working in Proposals and/or Projects an asset;
• Excellent verbal and written communication in both English and French desired;
• Advanced proficiency in Microsoft Office, SharePoint, Power BI and Outlook management skills;
• Ability to multitask, prioritize and effectively meet deadlines;
• Consistently deliver high-caliber, accurate work with a high degree of attention to detail, in a fast-paced environment;
• Strong organizational skills with demonstrated ability to work with minimal supervision;
• Ability to exercise mature judgment and discretion in handling confidential and sensitive information and situations;
• The ability to adapt to changing situations and handle unexpected challenges;
• Be resourceful and with an ability to find solutions independently is highly valued;
• Strong interpersonal skills.

#LI-Hybrid