Executive Assistant

Procom; Calgary; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading staffing agency is seeking an Executive Assistant for a hybrid role in Calgary, Alberta. In this 6-month contract, you will provide comprehensive administrative support to managers in the Corporate Banking sector. Responsibilities include managing events, coordinating budgets, and handling communication. The ideal candidate has 3-5 years of relevant experience, exceptional organizational skills, and strong attention to detail.

Qualifications

• 3-5 years of relevant experience in an administrative/professional support role.
• Specialized knowledge from education and/or business experience.
• In-depth verbal and written communication skills required.
• Strong analytical and problem-solving abilities.
• Proficient in managing calendars and coordinating resources.

Responsibilities

• Lead planning and implementation of department events.
• Provide senior-level administrative support to a diverse team.
• Manage and monitor budgets while reporting on results.
• Make travel arrangements and liaise with stakeholders.
• Develop and maintain filing systems for business documents.

Skills

Verbal communication skills

Written communication skills

Collaboration skills

Analytical skills

Problem-solving skills

Attention to detail

Organizational skills

Job description

Overview

On behalf of our Banking client, Procom is searching for an Executive Assistant for a 6-month role. This position is a hybrid position with 2 days onsite at our client’s Calgary office.

Executive Assistant - Job Description

The Executive Assistant will provide comprehensive administrative and clerical support to one or more Managers and their teams within the Corporate Banking sector. The role involves managing office services, enhancing operational processes, and supporting various business functions to ensure efficient operations.

Responsibilities

• Lead the planning, coordinating, and implementation of department events.
• Provide senior-level administrative and operational support within a large, diverse team.
• Employ systems to manage and integrate information for efficient processes and reporting.
• Coordinate and monitor budgets, reporting on results vs. budget.
• Manage and monitor calendars, dispatch meeting invitations, and arrange resources.
• Develop and maintain a filing system for business and operational documents.
• Support the development of communications, including writing and editing.
• Process invoices and track departmental expenses to ensure they stay within budget.
• Make travel arrangements and liaise with internal and external stakeholders.
• Maintain supplies inventory and coordinate training requirements for staff.
• Exercise judgment to solve problems within given rules.

Mandatory Skills

• 3-5 years of relevant experience in an administrative / professional support role.
• Specialized knowledge from education and / or business experience.
• In-depth verbal and written communication skills.
• In-depth collaboration and team skills.
• In-depth analytical and problem-solving skills.
• In-depth attention to detail and organizational skills.

Nice-to-Have Skills

• Experience in financial and human resources administration.
• Experience in working with customized exception reports and tracking reports.
• Experience in coordinating and implementing department events.
• Experience in processing invoices and managing budgets.
• Experience in developing tailored messaging and communications.

Assignment Details

This is a 6-month contract position with the possibility of extension.

Start Date

ASAP.

Assignment Location

Calgary, Alberta, Canada. This is a hybrid position with 2 days onsite at the client's office.