Executive Administrative Assistant

OPG; Toronto; On-site; CAD 57,000 - 86,000; Full time

Job summary

A leading energy company in Ontario is seeking an Executive Administrative Assistant to support senior executives with calendar management, travel arrangements, and administrative duties. The ideal candidate has at least 6 years of administrative support experience, excellent organizational skills, and proficiency in Microsoft Office. This full-time role offers a salary range of CAD 57,000 - CAD 86,000.

Qualifications

• Minimum 6 years of experience providing senior executive administrative support.
• Exceptional organizational abilities with a keen eye for detail.
• Outstanding written and verbal communication skills.

Responsibilities

• Manage calendar and travel arrangements for the VP.
• Coordinate executive meetings including agenda preparations.
• Act as a liaison for the VP with staff across the organization.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Microsoft Excel

Administrative Experience

Education

Post-secondary diploma or degree in Business Administration, Communications, or a related field

Tools

Microsoft Office Suite

Job description

Overview

Electrify your career and help build a brighter tomorrow.

Ontario Power Generation (OPG) is seeking a dynamic, strategic, and results-driven professional to join our team in the role of Executive Administrative Assistant. Reporting to the Vice President Western Region RG Operations, this position is responsible for calendar management, travel arrangements, expense reconciliation, and regular day-to-day administrative duties. The successful candidate will also provide support to the VP, directors, and other executives as required.

Job Details

Status: Regular Full Time

Working Conditions: On-site

Education Level: Completion of Grade 12

Base Location: Thunder Bay, ON

Shifts: Days

Travel: 10%

Deadline to Apply: September 24, 2025

Salary Range: $57,000.00 - $86,000.00 Per Year

JO B OVERVIEW

Ontario Power Generation (OPG) is looking for a dynamic strategic and results-driven professional to join our team in the role of Executive Administrative Assistant. This position supports the Vice President with calendar management, travel arrangements, expense reconciliation, and day-to-day administrative duties, and also provides support to the VP's directors and other executives as required.

Key Accountabilities

• Correspondence with internal and external stakeholders regarding a variety of topics including meeting arrangements, information requests, and confidential matters.
• Arrange meetings at an executive level, including inviting required parties, arranging meeting rooms, preparing and uploading agendas, and taking minutes when required.
• Time management for the VP including assisting with setting priorities, e-mail review, project timelines, target completion dates, and visibility into urgent matters.
• Book travel arrangements and ensure expenses are reconciled properly following standard procedures.
• Act as a liaison for the VP with staff across the organization.
• Perform other administrative duties as required to support the team.

Qualifications

• Post-secondary diploma or degree in Business Administration, Communications, or a related field preferred.
• Minimum 6 years of experience providing senior executive administrative support.
• Exceptional organizational abilities with a keen eye for detail.
• Outstanding written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Strong ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
• Demonstrated discretion and the ability to handle confidential information with integrity.
• Excellent problem-solving skills and the capacity to work autonomously.

Note: The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values and the OPG Code of Business Conduct. OPG is committed to fostering an inclusive, equitable, and accessible environment. If accommodation is required during the selection process, please contact us.

What makes a career at OPG different

With operations across Ontario and the United States, OPG is one of the most diverse power producers in North America. As the largest generator in Ontario, we meet approximately 50% of the province's electricity needs, largely from low-carbon sources like nuclear and hydro.

OPG is working to Electrify life in one generation. We are helping advance the development of new low-carbon technologies such as Small Modular Reactors (SMRs), refurbishment projects, and electrification initiatives to power a growing economy. Join OPG and make history.

Please submit your application online at OPG. Thanks to all who apply; however, only candidates considered for an interview will be contacted.

#LI-Onsit

Key Skills

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, QuickBooks, Office Experience, Personal Assistant Experience, Microsoft PowerPoint, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 57000 - 86000

Equity and Inclusion OPG is committed to employment equity. We encourage applicants from equity-seeking communities (Indigenous peoples, racialized persons, persons with disabilities, and women). This initiative is a special program under the Human Rights Code / Canadian Human Rights Act.