Events Coordinator

Art Gallery of Greater Victoria; Victoria; On-site; CAD 30,000 - 60,000; Full time

Job summary

A prominent art gallery in Victoria is seeking an Events Coordinator to conceptualize and execute events that enhance community engagement. The successful candidate will collaborate closely with various departments, utilizing strong project management skills and a passion for the arts. Responsibilities include event planning, grant writing, and budget administration. A flexible work environment, health benefits, and opportunities for professional growth await.

Benefits

Extended Health benefits

Dental benefits

Municipal Pension Plan

Qualifications

• 3-5 years’ experience in project and/or event management in the arts sector.
• Proficiency in project management software preferred.
• Knowledge of event permits including Special Occasion Licenses and Noise By-law Exemptions.

Responsibilities

• Lead planning and execution of events like the Paint-In Festival.
• Assist in identifying funding opportunities and draft grant proposals.
• Develop and monitor event budgets and compile evaluations.

Skills

Project management

Event planning

Communication skills

Organizational skills

Team collaboration

Education

Bachelor of Arts

Diploma in project/event management

Tools

Microsoft Office Suite

Adobe Creative Suite

Job description

Location: Victoria, BC

Hours: Full-time, Monday – Friday, 9am-5pm, 35 hours/week. Please note that this position will occasionally require work during evenings and weekends to support event schedules.

Salary: $31.07 per hour (Effective March 22, 2025) – Unionized Position, CUPE Local 410, Pay Grade 6

About Us:

The Art Gallery of Greater Victoria (AGGV) stands as a beacon of culture and community, nestled just 20 minutes from downtown Victoria in a serene park-like setting. Established in 1951 and housed in both contemporary exhibition spaces and the historic 1889 Spencer mansion, AGGV is not only the largest public art gallery on Vancouver Island but also one of the most significant in Canada, boasting an impressive collection of over 20,000 pieces of visual and decorative arts. As a growing non-profit organization, we are committed to excellence, innovation, diversity, and inclusivity, firmly believing in the power of collaboration to achieve our goals.

About the Role:

The Events Coordinator plays a pivotal role in conceptualizing and executing events that bolster our Learning and Engagement and Development programs. This position requires a collaborative approach, working closely with various departments and external partners to deliver compelling and impactful events to our audiences. The ideal candidate will bring a mix of creativity, excellent project management skills, and a genuine passion for the arts.

Key Responsibilities:

• Event Development and Production – Lead the planning, project management, and execution of signature events like the Paint-In Festival and Urbanite, in collaboration with inter-departmental teams. Manage Development events including member and donor-related gatherings, ensuring seamless collaboration with staff. Oversee all aspects of event logistics, from permits and catering to staffing and A/V troubleshooting, guaranteeing smooth operation from start to finish.
• Grant Writing and Fundraising Support – Assist in identifying funding opportunities and drafting grant proposals to secure financial support for the gallery’s events and programs. Work collaboratively with the Development team to create compelling narratives and budgets for grant applications.
• Other Duties – Guide the selection and management of external contractors and consultants for Gallery events. Generate communication briefs for events and programs and assist in preparation of RFPs and RFQs as needed. Supervise and schedule interns, summer students, and contractors as necessary.
• Administration – Develop and monitor event budgets and compile event reports including evaluations to continuously enhance event delivery. Ensure effective communication within the organization and with external stakeholders.

What We’re Looking For:

• Bachelor of Arts, project or event management, or relevant experience combined with a diploma or certificate in a related field.
• 3-5 years’ experience in project and/or event management and delivery in the arts sector.
• Excellent organizational skills and the ability to work cooperatively and independently in a team environment.
• Proficiency in Microsoft Office Suite, with a preference for candidates knowledgeable in project management software and Adobe Creative Suite.
• Strong grasp of event logistics including experience scheduling teams and working with various A/V equipment.
• Demonstrated knowledge of and experience obtaining project and event permits including Special Occasion Licenses, Event Licenses, and Noise By-law Exemptions.
• Excellent communication skills and the ability to engage with diverse communities.
• Certifications such as Serving It Right, Food Safe, and First Aid, or willingness to obtain.
• Valid driver’s license required.

Why Join Us:

• Flexible and supportive work environment.
• Opportunity to be part of a team that makes a real impact in the community.
• This position is eligible for Extended Health, Dental, LTD benefits and Municipal Pension Plan

Commitment to Diversity and Inclusion:

We are committed to creating a diverse and inclusive workplace and strongly encourage applications from all qualified candidates, including those from underrepresented groups, such as Indigenous peoples, women, people of colour, LGBTQQIP2SA individuals, and others who may contribute to the further diversification of ideas. AGGV is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. If you require any accommodation, please let us know.

How to apply:

If you are passionate about making a difference and possess the required qualifications, we would love to hear from you! Please apply by sending your resume and cover letter [e-mail].

Document Requirements:

Please send us one document (preferably PDF) including both your Cover Letter and Resume (or CV) named in the following format:

LAST NAME_Initial_Job Title_APP

LAST NAME_Initial_Job Title_CL
LAST NAME_Initial_Job Title_RES (or CV)

The posting will remain open until the end of the day on February 18, 2026. We will review applications and engage in conversations with qualified candidates as they apply.

Join us at the Art Gallery of Greater Victoria and be part of a team that values your contribution and believes in your potential to help us achieve our mission.