Events Coordinator

Insight Global; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading events organization in Calgary is seeking an Events Coordinator to manage high-quality events including executive experiences and Stampede. The role requires over 5 years of event coordination experience with strong operational and logistics skills. Responsibilities include planning event logistics, vendor coordination, and ensuring a premium guest experience in a fast-paced environment. This is a 10-month contract with potential for extension or conversion to full-time.

Qualifications

• 5+ years of hands-on event coordination experience.
• Proven track record in managing high-quality corporate events.
• Strong organizational discipline to manage multiple events.

Responsibilities

• Manage end-to-end event logistics from planning through execution.
• Coordinate with vendors and venue for logistics.
• Ensure every event meets high standards of professionalism.

Skills

Event coordination

Logistics management

Vendor coordination

AV/IT coordination

Job description

Job Description

The Events Coordinator plays a critical role in the planning, coordination, and execution of the company’s most visible and high‑quality events, including Stampede and other executive‑level experiences. Supporting high‑visibility events across the organization, this role works closely with the Senior Advisor, Executive Leadership Team members, Board Members, vendors, and internal partners to ensure seamless delivery and an elevated guest experience. This is not a traditional desk‑based role; the successful candidate will be highly people‑facing, service‑oriented, and comfortable operating in fast‑paced, high‑expectation environments. On a day‑to‑day basis, the Events Coordinator manages end‑to‑end event logistics from planning through on‑site execution, including vendor and venue coordination, catering, AV/IT, registration, gifting, hospitality services, and detailed timelines and logistics tracking. The role requires frequent interaction with senior leaders and VIP guests, strong organizational discipline to manage multiple events concurrently, and the ability to adapt quickly to changing priorities and extended hours during peak event periods. In accomplishing this work, the Events Coordinator delivers consistently premium‑quality events, acts as a trusted extension of the Senior Advisor by anticipating needs and managing complex logistics, and ensures every event meets a high standard of professionalism, hospitality, and executive presence. This is a 10‑month contract role, hybrid in Calgary, with a high possibility of extension or conversion to full‑time.

Skills and Requirements

• 5+ years of hands‑on event coordination experience, with a proven track record supporting high‑quality events such as corporate executive events, Stampede‑level programming, weddings, career fairs, or premium hospitality experiences.
• Strong operational and administrative capability, including experience managing registration, vendors, AV/IT coordination, logistics, timelines, and on‑site execution with a high degree of accuracy and follow‑through.

Soft Skills

• Executive presence and professionalism, with the ability to confidently engage with Executive Leadership Team members, Board Members, VIP guests, and external partners in high‑visibility environments.
• Hospitality‑driven mindset, ideally from luxury events, hotel concierge, or service‑focused environments, with a strong focus on guest experience, quality, and attention to detail.
• Candidate possess adaptability and resilience in fast‑paced settings, with the ability to manage multiple concurrent events, shifting priorities, and extended hours during peak event periods.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail]. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.