Electrical Project Manager Assistant / Administrative Assistant

Glenco Electric Ltd.; Surrey; On-site; CAD 40,000 - 55,000; Full time

Job summary

A construction company based in Canada is seeking an Electrical Project Manager Assistant / Administrative Assistant. The role involves supporting Project Managers in planning and coordination, managing documentation, and ensuring effective communication among stakeholders. Ideal candidates will have strong organizational and communication skills, along with proficient knowledge of MS Office and construction software. This is a full-time entry-level position offering opportunities for professional growth.

Qualifications

• Entry-level position requiring support for Project Managers in electrical construction.
• Candidate must manage multiple priorities effectively in a fast-paced environment.
• Ability to anticipate the needs of Project Managers and field teams.

Responsibilities

• Assist Project Managers in project schedules and documentation.
• Manage correspondence and scheduling for Project Managers.
• Act as a liaison between Project Managers and clients.

Skills

Strong organizational skills

Excellent written and verbal communication skills

Proficiency in MS Office Suite

Detail-oriented

Problem-solving

Understanding of basic electrical construction terminology

Tools

Procore

Bluebeam

Job description

Overview

Glenco Electric Ltd. provides comprehensive electrical construction installation services, including design-build, value engineering, budgeting, and facilities services for institutional, commercial, and industrial projects. From small-scale tenant improvements to large public-private partnership projects, we deliver electrical solutions that guide projects from pre-construction to completion.

Role Description

The Electrical Project Manager Assistant / Administrative Assistant provides critical support to Project Managers in the planning, coordination, and execution of electrical construction projects. This role ensures smooth administrative operations, effective communication between stakeholders, and accurate project documentation. The Assistant will act as a key link between field crews, office staff, suppliers, and clients, helping projects stay on schedule, within budget, and aligned with Glenco Electric’s quality and safety standards.

Key Responsibilities

Project Support

• Assist Project Managers in coordinating project schedules, tracking milestones
• Prepare and maintain project documentation, including RFIs, submittals, meeting minutes, change orders, and close-out packages
• Support project budgeting by gathering supplier quotes, tracking purchase orders, and monitoring cost codes
• Ensure timely distribution of drawings, specifications, and updates to foremen and field staff

Administrative Duties

• Manage correspondence, scheduling, and calendar coordination for Project Managers
• Draft and proofread project-related communications, letters, and reports
• Organize and maintain digital and hard-copy project files for easy retrieval and compliance
• Assist with billing processes by preparing progress claims and supporting documentation
• Assist in creating and tracking purchase orders for materials, tools, and equipment
• Follow up with suppliers and vendors to confirm delivery timelines and resolve issues
• Support pre-fabrication initiatives by tracking prefabricated material orders

Communication & Client Relations

• Act as a liaison between Project Managers, site supervisors, suppliers, and clients
• Support coordination of site meetings, prepare agendas, and document action items
• Respond to general client inquiries in a professional and timely manner

Quality & Safety Support

• Assist with safety documentation and ensure records are up to date
• Track and organize inspection reports, deficiency lists, and corrective action follow-ups
• Support quality control by maintaining logs of inspections, test results, and compliance certifications

Skills & Qualifications

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint), Microsoft Teams, and familiarity with construction/project management software (Procore, Bluebeam, or similar)
• Detail-oriented with strong record-keeping and documentation abilities
• Understanding of basic electrical construction terminology and processes (preferred, but training available)
• Ability to work collaboratively with project teams, field staff, and clients
• Proactive support: anticipates the needs of Project Managers and field teams
• Problem-solving: identifies challenges early and proposes practical solutions
• Team collaboration: works seamlessly with diverse project stakeholders
• Adaptability: adjusts quickly to shifting project priorities and deadlines
• Confidentiality & professionalism: maintains discretion with sensitive project information

Seniority & Employment Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Project Management and Information Technology
• Industries: Construction

Note: This description reflects the responsibilities and qualifications for the Electrical Project Manager Assistant / Administrative Assistant role at Glenco Electric Ltd as listed in the original posting.