Coordinator, Professional Services Contracts

Defence Construction Canada; Quinte West; On-site; CAD 79,000 - 103,000; Full time

Job summary

A Canadian government agency is looking for a Coordinator, Professional Services Contracts in Quinte West. This role requires managing medium-risk contracts while coordinating with consultants and ensuring compliance with contract standards. Ideal candidates should have a college diploma in engineering or architecture along with relevant experience. The position offers important responsibilities including risk management and support to service lines. Excellent benefits are provided, making this an attractive opportunity for qualified individuals.

Benefits

100% employer-paid health and dental premiums

$400 wellness allowance

Life and short-term disability insurance

Public service pension

Qualifications

• Minimum of four years relevant experience or equivalent.
• Certification in applicable field preferred.

Responsibilities

• Manage and administer medium-risk professional services contracts.
• Prepare estimates and negotiate costs.
• Ensure compliance with contract requirements.

Skills

Best practices in professional services

Estimation of fees for professional services

Procurement mechanisms

Health and safety management

Education

College diploma in engineering or architecture

Job description

Coordinator, Professional Services Contracts

1 week ago Be among the first 25 applicants

Who Can Apply?

Internal (DCC Employees) and External (General Public)

Salary Range

$79,067 - $102,788

Employment Status

Continuing

Security Level

Secret

Language Requirement

English Essential

Closing Date

04/01/2026

Country

Canada

Role Overview

The Coordinator, Professional Services Contracts, manages and administers medium‑risk professional services contracts. The incumbent manages contract‑related risks, manages multiple contracts, as required, and provides regular reports to supervisors and the Client Partners. The incumbent manages the contract cost, scope and schedule. In addition, the incumbent monitors submissions and coordinates the review of consultant deliverables to confirm compliance with the contract. The incumbent also manages the Client‑Partner relationship and consultant performance, documents key communications with consultants and keeps Client‑Partner project managers apprised of contract risks and status.

Key Activities

Primary Responsibilities

• Manage multiple contracts and competing priorities, as required
• Provide support to and coordinate work with other service lines (e.g. on pre‑tender reviews)
• Manage risks associated with contracts
• Prepare estimates and negotiate costs for additional contract scope
• Ensure consultant deliverables comply with contract requirements (e.g. review invoices, statements of work, deliverables)
• Carry out quality assurance for contract work and write contract performance reviews
• Track and monitor schedule, including all milestone deliverables
• Manage the financial aspects of the contract and payment certification
• Develop and maintain effective relationships within DCC, and with industry, the Client‑Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client‑Partner expectations

Other Duties

• Review statements of work for problems related to contract management
• Visit construction sites, and coordinate construction‑phase activities and performance with construction coordinators
• Ensure consultant work complies with health and safety, industrial security and environmental requirements
• Support and/or lead business development activities
• Other duties as assigned

Skills

General and Specific Knowledge

• Best practices, methods, trends and legislation in professional services
• Estimation of fees for professional services
• Construction products and materials
• Procurement mechanisms, contract law and consultant bidding process
• Design process and typical deliverables (e.g. pre‑design, schematic design, design development, construction documents)
• Project, contract and risk management principles
• Health and safety management

Formal Education and Certification and Experience

• Minimum: college diploma in engineering, architecture or related field with four years’ relevant experience, or the equivalent
• Preferred: certification in applicable field (e.g. Certified Engineering Technologist)

Abilities

• Use applicable computer software and operating systems
• Apply project, contract and risk management techniques

Development and Leadership

• Provides functional advice and guidance to employees and to Client‑Partners

Working Conditions

• Typical office environment with occasional travel
• Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Benefits

Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your Package Includes

Health and Wellness

• 100% employer‑paid annual sick leave, and health and dental premiums
• $400 wellness allowance to help cover expenses such as a gym membership
• $2,500 for mental health services on top of regular $1,500 paramedical coverage
• Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

• Life, accidental‑death, and short‑term disability insurance
• Enhanced inConfidence employee and family assistance program
• Maternity and parental leave top‑up plan to 93% of regular gross earnings for up to 37 weeks
• Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

• Public‑service pension
• Comprehensive vacation and other paid‑leave plans, along with deluxe travel benefit plans

Trenton, Ontario

Trenton is located an hour and a half east of Toronto on the Bay of Quinte, the starting point for the Trent‑Severn Waterway. With a population of 22,000, and a 90‑year association with the Royal Canadian Air Force, Trenton is surrounded by conservation areas, campsites, marinas and golf courses, and is 30 minutes from the wineries of scenic Prince Edward County.

Security Clearance and Conduct

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance. DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have ten years of ver background. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening. The appropriate security clearance is a condition of employment and it is the candidate’s or employee’s responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to: criminal record checks, reference checks, previous employment, open source checks, credit/financial status. DCC’s Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year. Be part of a diverse and inclusive workplace! At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least five years of verifiable background information. DCC’s goal is to provide barrier‑free access to employment opportunities and workspaces for employees and candidates. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, accessible meeting rooms or other accommodations), please let us know and we will work with you to meet your needs. Should you require accommodation, please email [e-mail].

Seniority Level

Mid‑Senior level

Employment Type

Contract

Job Function

Project Management and Information Technology

Industries

Construction

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