Construction AP Assistant: Invoicing & Admin Support

Zehr Group; Kitchener; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Group insurance plans

Employee benefits

44-hour work week

Job summary

Zehr Group's Zehr Construction division is seeking an Accounting Assistant to support accounts payable and administrative tasks in our Ontario offices. You will process supplier and subcontractor invoices, maintain certificates, and keep records organized across company systems.

You’ll collaborate with project coordinators and trades to ensure timely and accurate approvals. Ideal candidates have 0–2 years in admin, a related diploma, basic finance knowledge, and strong attention to detail.

Qualifications

• 0-2 years of administrative experience, preferably in the construction industry.
• A diploma or degree in Business Administration, Accounting, Construction, or a related field of study is preferred
• Basic understanding of the principles of finance, bookkeeping, and accounting
• Experience with accounting and project management systems; Sage 300 CRE and Procore experience is an asset
• Construction industry knowledge is an asset

Responsibilities

• Monitor the Accounts Payable inbox
• Ensure invoices comply with Zehr's requirements
• Input supplier and subcontractor invoices into the system
• Review supplier statements, following up on missing invoices or correcting errors
• Act as a liaison between the project coordinators/managers and the suppliers/trades, ensuring invoices are accurate and approved in a timely manner
• Update WSIB clearance certificates and certificates of insurance before they expire
• Keep accounting documentation organized and filed in the company's systems and folders
• Assist the Accounting Team as required
• Any other reasonable tasks required to meet the requirements of this position in a professional and complete manner

Skills

Written communication

Verbal communication

Team collaboration

Organized

Detail-oriented

Deadline-driven

Finance knowledge

Education

Accounting diploma

Business Admin degree

Construction knowledge

Tools

Sage 300 CRE

Procore

Job description

Zehr Group's Zehr Construction division is seeking an Accounting Assistant to support accounts payable and administrative tasks in our Ontario offices. You will process supplier and subcontractor invoices, maintain certificates, and keep records organized across company systems.

You’ll collaborate with project coordinators and trades to ensure timely and accurate approvals. Ideal candidates have 0–2 years in admin, a related diploma, basic finance knowledge, and strong attention to detail.