Accounting Assistant

Zehr Construction Inc.; St. Jacobs; On-site; CAD 40,000 - 55,000; Full time

Job summary

Zehr Construction Inc. is seeking an Accounting Assistant to support accounts payable and administrative tasks in our Ontario office.

You will process invoices, manage certificates, and stay organized within our systems, acting as a liaison between project teams and suppliers to ensure timely approvals. As you gain experience in project management and construction, you may take on additional responsibilities.

Qualifications

• 0-2 years in an administrative role, construction preferred.
• Degree or diploma in business/Accounting; related field ok.
• Fundamentals of finance, bookkeeping and accounting.
• Sage 300 CRE and Procore experience is a plus.
• Construction industry knowledge is an asset.

Responsibilities

• Monitor the Accounts Payable inbox.
• Ensure invoices comply with Zehr's requirements.
• Input supplier and subcontractor invoices into the system.
• Review supplier statements; follow up on missing invoices.
• Act as liaison between project teams and suppliers to approve invoices.
• Update WSIB clearance certificates and COI before expiry.
• Keep accounting documents organized in company systems.
• Assist the Accounting Team as required.
• Perform other duties to meet position needs.

Skills

Communication skills

Customer service

Team collaboration

Detail oriented

Deadline driven

Finance basics

Excel skills

Willing to learn

Education

Business Admin/Accounting diploma or degree

Construction knowledge preferred

Tools

Sage 300 CRE

Procore

Job description

Zehr Construction, the construction division of Zehr Group, is looking for an Accounting Assistant to assist with accounts payable and administrative tasks. The Accounting Assistant will process supplier and subcontractor invoices, keep WSIB and insurance certificates current, and keep accounting documents organized in the company's systems and folders. The role also acts as a liaison between project coordinators/managers and suppliers/trades to ensure invoices are accurate and approved promptly.

As the person gains experience with project management and the construction industry, this role is expected to progressively take on additional responsibilities. The ideal candidate is a natural collaborator who understands processes, communicates well with colleagues across all functions of the organization, prioritizes effectively, pays close attention to detail, and is willing to learn.

AREAS OF RESPONSIBILITY

• Monitor the Accounts Payable inbox
• Ensure invoices comply with Zehr's requirements
• Input supplier and subcontractor invoices into the system
• Review supplier statements, following up on missing invoices or correcting errors
• Act as a liaison between the project coordinators/managers and the suppliers/trades, ensuring invoices are accurate and approved in a timely manner
• Update WSIB clearance certificates and certificates of insurance before they expire
• Keep accounting documentation organized and filed in the company's systems and folders
• Assist the Accounting Team as required
• Any other reasonable tasks required to meet the requirements of this position in a professional and complete manner

EDUCATION AND EXPERIENCE REQUIRED

• 0-2 years of experience working in an administrative role, preferably in the construction industry
• Diploma or degree in Business Administration, Accounting, Construction, or a related field of study is preferred
• Basic understanding of the principles of finance, bookkeeping, and accounting
• Experience with accounting and project management systems; Sage 300 CRE and Procore experience is an asset
• Construction industry knowledge is an asset

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Strong written and verbal communication skills
• Customer service skills
• Ability to work independently and as part of a team
• Organized, logical, and detail-oriented
• Deadline-driven, with the ability to prioritize tasks
• Understanding of finance and accounting principles
• Intermediate Excel skills
• Willingness to learn

WORKING CONDITIONS - PHYSICAL/MENTAL/SENSORY DEMANDS

• Typically work in an office environment
• Deadline-driven environment tied to invoice approvals, payment runs, and month-end close
• Frequent sitting, keyboarding, filing, and data entry
• Frequent communication with project coordinators, project managers, suppliers, and subcontractors
• Attention to detail and handling of confidential financial information