ACCOUNTING ASSISTANT

Zehr Group; Kitchener; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Group insurance plans

Employee benefits

44-hour work week

Job summary

Zehr Group's Zehr Construction division is seeking an Accounting Assistant to support accounts payable and administrative tasks in our Ontario offices. You will process supplier and subcontractor invoices, maintain certificates, and keep records organized across company systems.

You’ll collaborate with project coordinators and trades to ensure timely and accurate approvals. Ideal candidates have 0–2 years in admin, a related diploma, basic finance knowledge, and strong attention to detail.

Qualifications

• 0-2 years of administrative experience, preferably in the construction industry.
• A diploma or degree in Business Administration, Accounting, Construction, or a related field of study is preferred
• Basic understanding of the principles of finance, bookkeeping, and accounting
• Experience with accounting and project management systems; Sage 300 CRE and Procore experience is an asset
• Construction industry knowledge is an asset

Responsibilities

• Monitor the Accounts Payable inbox
• Ensure invoices comply with Zehr's requirements
• Input supplier and subcontractor invoices into the system
• Review supplier statements, following up on missing invoices or correcting errors
• Act as a liaison between the project coordinators/managers and the suppliers/trades, ensuring invoices are accurate and approved in a timely manner
• Update WSIB clearance certificates and certificates of insurance before they expire
• Keep accounting documentation organized and filed in the company's systems and folders
• Assist the Accounting Team as required
• Any other reasonable tasks required to meet the requirements of this position in a professional and complete manner

Skills

Written communication

Verbal communication

Team collaboration

Organized

Detail-oriented

Deadline-driven

Finance knowledge

Education

Accounting diploma

Business Admin degree

Construction knowledge

Tools

Sage 300 CRE

Procore

Job description

Zehr Construction, the construction division of Zehr Group, is looking for an Accounting Assistant to assist with accounts payable and administrative tasks. The Accounting Assistant will process supplier and subcontractor invoices, keep WSIB and insurance certificates current, and keep accounting documents organized in the company's systems and folders. The role also acts as a liaison between project coordinators/managers and suppliers/trades to ensure invoices are accurate and approved promptly.

As the person gains experience with project management and the construction industry, this role is expected to progressively take on additional responsibilities. The ideal candidate is a natural collaborator who understands processes, communicates well with colleagues across all functions of the organization, prioritizes effectively, pays close attention to detail, and is willing to learn.

AREAS OF RESPONSIBILITY

• Monitor the Accounts Payable inbox
• Ensure invoices comply with Zehr's requirements
• Input supplier and subcontractor invoices into the system
• Review supplier statements, following up on missing invoices or correcting errors
• Act as a liaison between the project coordinators/managers and the suppliers/trades, ensuring invoices are accurate and approved in a timely manner
• Update WSIB clearance certificates and certificates of insurance before they expire
• Keep accounting documentation organized and filed in the company's systems and folders
• Assist the Accounting Team as required
• Any other reasonable tasks required to meet the requirements of this position in a professional and complete manner

EDUCATION AND EXPERIENCE REQUIRED

• 0-2 years of experience working in an administrative role, preferably in the construction industry
• A diploma or degree in Business Administration, Accounting, Construction, or a related field of study is preferred
• Basic understanding of the principles of finance, bookkeeping, and accounting
• Experience with accounting and project management systems; Sage 300 CRE and Procore experience is an asset
• Construction industry knowledge is an asset

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Organized, logical, and detail-oriented
• Deadline-driven, with the ability to prioritize tasks
• Understanding of finance and accounting principles
• Willingness to learn

Compensation will be based on experience, education, and performance. Work-related expenses will be approved. The regular office hours are from Monday to Friday. Compensation is based on a 44-hour work week. The successful candidate will be entitled to participate in all of the Company’s group insurance plans and any other benefit programs (the “Employee Benefits”) which may be in effect for all employees of the Company during employment.

The Zehr Group is one of the fastest growing real estate development and construction companies in South-Western Ontario. It currently has various condominium developments and residential and ICI projects underway in the greater Kitchener - Waterloo area. Zehr Group has completed over 300 construction projects, including new commercial, residential, and industrial buildings, in addition to historical renovations. Landmark construction projects in the Region include: Charlie West, Glove Box, 100 Victoria Towers, The Breithaupt Block, and many more.