Clerical Assistant, College of Nursing

University of Saskatchewan; Saskatoon; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

A recognized academic institution in Canada is seeking a Clerical Assistant in the College of Nursing to provide specialized clerical support for an upcoming accreditation visit. The role involves updating faculty CVs and requires strong communication and organizational skills. Candidates should have completed Grade 12 and a year of post-secondary education, along with proficiency in Microsoft Office. The position allows for flexible work hours, including evenings and weekends, and may be performed in a hybrid model.

Benefits

Flexible work hours

Supportive work environment

Qualifications

• A minimum of one year’s experience in a fast-paced office environment.
• Experience in a university environment is beneficial.
• Familiarity with academic CVs is highly desirable.

Responsibilities

• Update College of Nursing Faculty CVs in the UnivRS system.
• Gather and document CV information from various sources.
• Ensure timely communication with stakeholders.

Skills

Attention to detail

Problem-solving

Strong communication skills

Organizational skills

Education

Completion of Grade 12

One-year post-secondary business/administrative program

Tools

Microsoft Office (Outlook, Word)

Data management systems

Job description

Clerical Assistant, College of Nursing

Summary: The College of Nursing is the largest non-departmentalized academic unit and among the most distributed, with programming across 10 geographic locations in the province. Reporting to the Dean’s Executive Assistant, this short-term casual position provides specialized clerical support in preparation for the Canadian Association of Schools of Nursing (CASN) Accreditation visit in March 2026. This role involves working closely with College of Nursing faculty and staff to ensure that faculty Curriculum Vitae (CVs) are fully updated in the University’s electronic CV management system (UnivRS). UnivRS includes a self-serve, web-based CV management module with predetermined sections and fields that capture educational credentials, grants, publications, presentations, teaching dossier, etc.

The successful candidate will demonstrate the ability to work independently, to solve problems collaboratively, and to maintain a high standard of attention to detail with timely deliverables. This position provides proficient and respectful support services within a professional academic unit. The work hours are flexible depending on availability of required materials for entry and can be completed during non-standard business hours (evenings and weekends), if mutually agreed. The work can be performed at the USask campus in Saskatoon, Prince Albert or in a hybrid work arrangement from any location in the province.

Duties and Responsibilities

• Responsible for updating College of Nursing Faculty CVs in the UnivRS system
• Document management: gather CV information from a variety of sources; interpret or clarify the information for entry into the appropriate section of the CV; enter the information into the web interface; validate accuracy and completeness of entries
• Timely and effective communication with a variety of stakeholders, including nursing faculty members as CV owners, fellow support staff as CV delegates, and UnivRS system admins for technical troubleshooting
• Other related tasks as assigned

Qualifications

• Completion of Grade 12 and a recognized one-year post‑secondary business/administrative program. An equivalent combination of education and experience will also be considered
• A minimum of one year’s experience working in a fast‑paced, multifaceted office environment is preferred. Previous experience working in a university environment would be beneficial
• Proficiency in Microsoft Office (Outlook, Word) is required
• Experience with data management systems is an asset
• Familiarity with academic CVs is highly desirable. https://vpfaculty.usask.ca/reporting/cv.php
• Strong communications skills, professionalism, and organizational skills are essential.

The University of Saskatchewan recognizes alternate career paths; therefore, a combination of education and experience may be considered.

Department: College of Nursing
Status: Casual
Employment Group: CUPE 1975
Shift: Varied - Casual 8:30 - 4:30 but also evenings and weekends are allowable. No standard hours are required as data entry is "as needed".
Full Time Equivalent (FTE): 0
Salary: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 12/19/2025
Closing Date: 1/29/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity‑deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.

The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact Human Resources for assistance.