CEO 53 Payroll Clerk (External Posting)

Peterborough Victoria Northumberland and Clarington Catholic District School Board; Peterborough; On-site; CAD 45,000 - 55,000; Full time

Job summary

A Catholic educational institution in Peterborough is seeking a Payroll Clerk to ensure accurate payroll processing for employees. This role involves maintaining payroll records, preparing mandatory reports, and ensuring compliance with legislative requirements. The candidate should possess strong accounting knowledge and a post-secondary diploma in Business Administration. Excellent problem-solving and time management skills are essential for this role.

Benefits

Inclusive organizational culture

Commitment to accessibility

Qualifications

• Requires a 2-year diploma in Business Administration with Accounting focus or equivalent.
• Knowledge of government regulations related to payroll processing.

Responsibilities

• Process payroll and employee reimbursements accurately and timely.
• Maintain payroll records for all employees using computer systems.
• Prepare reports for pension plans and unions.

Skills

Accounting knowledge

Mathematical skills

Problem-solving skills

Time management skills

Confidentiality

Education

Post-secondary diploma in Business Administration with Accounting focus

Completion of Payroll Compliance Professional program

Tools

Payroll databases

Microsoft Excel

Word processing software

Job description

Job Title

Payroll Clerk – Catholic Education Centre, Peterborough

2025/2026 CEO 53 • 35 h/w (12 m/y) • Competition Period

Applications can be submitted at home or from outside the school at www.applytoeducation.com no later than 12:00 p.m. on the closing date outlined above. For questions, contact [e-mail].

Job Function

The Payroll Clerk is responsible for processing accurate and timely payrolls, employee reimbursements and providing related reports within a highly technical payroll and accounting system for all Board employees. The role requires specialized payroll knowledge to comply with Collective Agreements, Board policy, Government legislation, pension acts, procedures and the Canadian Payroll Association within mandated timelines. Direct communication with employees, Board staff and external agencies to discuss and resolve issues; works independently with minimal supervision to carry out all facets of Payroll Processing, Employee Expense Reimbursements, Pension Reporting, T4/T4A Reporting and Employment Insurance Reporting.

Job Description

Perform the following duties:

• Input and maintain payroll records using a computer-based payroll application system, including new employee information, salary rates, deductions, benefits and accruals. Transfer data from board employee absence/replacement computer application to board payroll application, review data to ensure all employees (permanent and temporary) are paid accurately, determine entitlement to sick leave, vacation leave, and monitor/maintain paid leave/accrual balances. Ensure integrity of all data for all entries, and maintain supporting documentation.
• Input, calculate and process payrolls including retroactive pays, salary/pay adjustments for all employees, sick leave, Supplementary Employment Payment (SEB) payments, Employment Insurance (EI) maternity leaves and accrual deductions. Review processed pays to ensure accuracy and compliance with collective agreements and provincial/federal government legislation. Liaise with Human Resource Services to ensure the accuracy of sick leave, pay, and long term disability.
• Compile information and prepare reports for the pension plans and unions including union dues, annual pension contributions and inquiries. Print grid analysis reports for all employees indicating probation calculations, experience, and anniversary increments for review by Human Resource Services.
• Reconcile payroll liability accounts, long term disability benefit deductions and benefits accounts receivable on a monthly basis to benefit carrier invoices and follow up on discrepancies. Prepare journal entries as required to correct payroll/accounting entries and maintain supporting documentation.
• Maintain HRIS files for Benefit Trusts on a weekly basis for data transfers to EHLT as prescribed by EHLT.
• Respond and answer inquiries from employees, unions and Service Canada related to pay adjustments, compensation, deductions, pay schedules, pension, sick pay, employee expense reimbursements and vacation issues. Prepare and provide accurate supporting documentation and/or verbal information to employees.
• Monitor and prepare invoices including detailed supporting documentation for invoicing to unions and other agencies for billable leaves of absences, secondments, and government funded employment. Process garnishments and remit payments as per legal requirements.
• Process payments for employee expense reimbursements.
• Verify employee enrolment in pension plans for qualified employees, ensure applicable forms are completed, commence appropriate deductions, verify correct pension contributions are deducted and transmit pension information to pension plan after each pay. Research and review of pension plan inquiries and respond as required.
• Calculate and issue pension quotes on broken service buy-backs to employees and prepare annual pension reports. Ensure the necessary forms, pension information and calculations are completed with respect to reporting requirements for pension benefits upon retirement, termination and disability.
• Process and issue Records of Employment (ROE), verify employee earnings for EI, and respond to inquiries in a timely and accurate manner as required to Service Canada.
• Assist with the year-end balancing, processing and distribution of T4/T4A’s. Complete all necessary year-to-date adjustments to employee pay records. Provide information to auditors as required.
• Calculate salary, interest and deductions related to the Self-Funded Leave programs and maintain signed contracts and supporting working documents.
• Maintain personnel files and distribute and/or collect payroll related records/forms.
• Provide coverage to assist in the completion of the duties of the Accounts Payable/Receivable Clerk as required.
• Prepare and/or type correspondence.
• Duplicate and collate materials.
• Perform other duties, office routines, clerical functions and requests as assigned by the Payroll Supervisor and Accounting Supervisor.

Job Requirements

• Requires a post-secondary two-year diploma in Business Administration with an Accounting focus or an equivalent combination of education plus completion of the Payroll Compliance Professional (PCP) program with The National Payroll Institute, plus one year current payroll-related experience.
• Requires knowledge and skill in the use of computers for data input and retrieval, word processing, spreadsheets, payroll databases, electronic mail, and internet.
• Requires knowledge of government regulations and procedures including Revenue Canada regarding Employment Insurance, Income Tax, Canada Pension Plan, Employment Standards Act, Family Support Plan, Pension Act, various pension plans, Board collective agreements and directives related to payroll.
• Requires operating office equipment such as photocopier, calculator, and other standard office tools.
• Requires communicating effectively, tactfully, and with diplomacy sharing specialized payroll knowledge, dealing with employees and agencies regarding difficult financial situations, adjustments and/or errors in payment, working co-operatively with Board personnel, government agencies, Pension Boards, banks, etc.
• Requires strong mathematical, analytical, communication, problem-solving and time management skills. Experience in general bookkeeping and accounting.
• Requires ability to maintain confidentiality in all facets of job performance.

PVNCCDSB is committed to achieving excellence in Catholic education. We leverage our inclusive organizational culture to further build upon our dynamic and diverse workforce, reflective of the communities we serve. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC), PVNCCDSB will work collaboratively and respectfully with you in all stages of the recruitment process and throughout your employment. For further information about what accommodation and accessibility look like at PVNCCDSB please refer to. If you require accommodation at any stage of the hiring process, please contact our HR Officer at 705-748-4861 ext. 1212 or email [e-mail].

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the personal information provided is collected under the Education Act and will be used to determine eligibility for employment.