Bookkeeper

Island Crisis Care Society; Nanaimo; On-site; CAD 30,000 - 60,000; Full time

Job summary

A community support organization in Nanaimo is looking for a Bookkeeper to manage financial records and support the Finance Manager. The ideal candidate will have a Grade 12 education, relevant post-secondary courses, and two years of experience. This position emphasizes a strong sense of integrity, compassion, and a commitment to community support, fitting well within their mission to aid vulnerable populations.

Qualifications

• Two years of recent experience or equivalent education and training.
• Interest in substance use disorders and mental health challenges.

Responsibilities

• Maintain financial records and assist the Finance Manager.
• Code source documents and update accounting records.
• Prepare invoices and reconcile bank accounts.
• Assist in audit preparations and produce financial statements.

Skills

Knowledge of bookkeeping

Time management

Interpersonal skills

Education

Grade 12 and post-secondary courses in bookkeeping

Job description

Overview

Posting Date: September 11, 2025

Closing Date: open until filled

Hours/week: 40

Schedule: 8:30am - 4:30pm

How to apply: Online through ICCS Career Center

Classification: Bookkeeper

Grid Level: 10

This is a temporary position, open to all qualified applicants, and will remain so until the incumbent returns.

This position requires union membership

Organizational Focus

Since 1989, Island Crisis Care Society has operated with a missional heart to support the most vulnerable in our community; to meet individuals in need, where they are and without judgement and aim to restore hope, dignity, and community connections in meaningful ways. While we continue to grow with new and innovative programs that seek to meet the diverse needs of those we serve, we remain faithful to our founding mission to “Provide shelter and care to those in need, reflecting the love of God in loving one another”.

Within our large team of front line, management, and administrative staff, we seek to develop the core values of care, compassion and heart found in the faith-centered roots of our organization by building an inclusive team that reflects our diverse community so that we can serve those in need in relevant and meaningful ways.

Position Purpose

As a key member of the ICCS Finance Team, the bookkeeper is responsible to assist the Finance Manager in maintaining accurate and complete financial records according to the principles and policies which govern the work of ICCS as a non-profit society in BC. This information allows ICCS to carry out the mission to “provide shelter and care to those in need, reflecting the love of God in loving one another” and ensures that the organization maintains a high degree of accountability and respect from all stakeholders.

Responsibilities

1. Codes source documents such as invoices and receipts to the appropriate accounts.
2. Maintains and updates accounting records by performing duties such as recording and posting transactions in journals and the general ledger for accounts payable, accounts receivable and payroll.
3. Prepares and issues invoices and follows up on late accounts in accordance with established procedures. Pays approved invoices.
4. Maintains bank account records; reconciles bank accounts and balances cheque books.
5. Prepares various accounting summaries and reports. Under the direction of the Finance Manager, compiles, maintains and produces statistics and reports of such records as financial statements, budgets and other financial reports.
6. Responds to inquiries and requests regarding accounts receivable, accounts payable and other bookkeeping duties. Follows up to resolve errors and discrepancies in accordance with established procedures.
7. Assists the accountant and Finance Manager in the preparation for audit and the production of financial statements, budgets and other financial reports by performing such duties as providing related documentation, preparing various accounting summaries and reports, and compiling statistics.
8. Performs other related duties as required.

Qualifications

Education

• Grade 12, plus post secondary courses of up to two (2) years in areas such as bookkeeping, payroll or office procedures.

Training and Experience

• Two (2) years recent related experience. Or an equivalent combination of education, training and experience.

Competencies

Core Competencies

HEART, COMPASSION, INTEGRITY

Specialized Competencies

ANALYSIS, DEPENDABILITY, ETHICS, JOB KNOWLEDGE, CONSCIENTIOUSNESS

Knowledge, Skills & Abilities

• Possesses some knowledge or has an interest in learning more regarding substance use disorders, mental health challenges, treatment, and recovery and is familiar with and understands the "Housing First" model and the importance of bio-psycho-social-spiritual support in addressing these challenges.
• Follows and practices protocols and procedures consistently and faithfully and maintains effective routines;
• Has a firm awareness of and maintains healthy boundaries and practices and demonstrates self-care.
• Is able to understand and contribute to the therapeutic culture of ICCS within their own position and team.
• Has a demonstrated ability to manage and balance role responsibilities and interpersonal dynamics in a fast paced, high-pressure environment