Bilingual Front Office Administrator

Adecco Canada; Toronto; Hybrid; CAD 80,000 - 100,000; Part time

Job summary

A leading recruitment agency in Toronto is seeking a Bilingual Front Office Administrator to provide exceptional support in a dynamic environment. The ideal candidate is fluent in English and French and has experience in reception and administrative roles. This temporary position offers a flexible schedule and competitive pay.

Benefits

Competitive hourly rate

Flexible, on-call schedule

Dynamic work environment

Qualifications

• Minimum 3 years' experience in front-line reception and administrative support.
• Experience in financial services or public sector is an asset.

Responsibilities

• Greet and respond to inquiries in English or French.
• Coordinate incoming/outgoing mail and courier packages.
• Assist with document preparation and maintain filing systems.

Skills

Fluent in English

Fluent in French

Organizational skills

Client service orientation

Judgment and discretion

Education

College diploma or equivalent

Tools

Microsoft Office Suite

Job description

Overview

Are you a highly organized, service-oriented professional fluent in English and French? We are seeking a Bilingual Front Office Administrator to support our team on both a temporary and as-needed basis. This role is ideal for someone with a flexible schedule who thrives in a fast-paced, professional environment and enjoys providing exceptional front-line support.

• Location: Toronto, ON (downtown)
• Pay Rate: $25 / hour plus 4% vacation pay on top of this - paid weekly
• Employment Type: Temporary and as-needed

Key Responsibilities

• Greet and respond to in-person, phone, and written inquiries in English or French with professionalism and discretion
• Coordinate incoming / outgoing mail and courier packages
• Sign for deliveries and manage access cards
• Liaise with building management for maintenance and operational needs
• Monitor and replenish office, pantry, and printer supplies
• Schedule regular maintenance for HVAC, fire extinguishers, coffee machine, and water cooler
• Ensure cleanliness and upkeep of common areas, kitchen, and meeting rooms
• Assist with document preparation, presentations, photocopying, scanning, and binding
• Maintain electronic and paper filing systems
• Coordinate with IT support to resolve technical issues
• Support onboarding / offboarding processes including ordering hardware and access cards

Ideal Candidate Profile

• Fluently bilingual in English and French (oral and written)
• College diploma or equivalent with relevant work experience
• Minimum 3 years' experience in front-line reception and with executive / administrative support
• Experience in financial services or public sector is an asset
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Demonstrates excellent judgment, discretion, and organizational skills
• Strong communication skills and client service orientation
• Flexible, proactive, and adaptable to change
• High level of tact and professionalism in handling confidential information

Why Join Us?

• Competitive hourly rate
• Opportunity to work in a dynamic, professional and public service environment
• Flexible, on-call schedule

If you're ready to bring your bilingual skills and administrative expertise to a team that values excellence and service, we'd love to hear from you today!