Bilingual Administrative Assistant (Ottawa)

CMHC; Ottawa; On-site; CAD 45,000 - 58,000; Full time

Job summary

A national housing authority in Ottawa is seeking a Bilingual Administrative Assistant for a 24-month temporary role. The position involves scheduling conferences, managing calendars, and organizing logistics for meetings. Candidates should possess a High School diploma, strong interpersonal skills, and advanced knowledge of Microsoft Office. Bilingualism in French and English is required. The role offers a hybrid work model and various employee perks.

Benefits

Accrued vacation

Annual performance bonus

Group insurance coverage

Training and mentorship opportunities

Inclusive workplace culture

Qualifications

• Experience in an administrative environment.
• Ability to build and maintain effective relationships.
• Strong oral and written communication skills.

Responsibilities

• Schedule calls and prepare meeting materials.
• Manage senior management’s calendar and inbox.
• Organize logistics for meetings and events.

Skills

Interpersonal skills

Attention to detail

Organizational skills

Bilingualism (French and English)

Education

High School diploma

College diploma in office administration

Tools

Microsoft Office

Job description

Job Requisition ID : 10983

Position Status : Temporary Full Time

Position Type : Hybrid

Office Location : Ottawa (ON)

Travel Requirement : Travel not required

Language Designation : Bilingual

Language Skill Levels (Read / Write / Speak) : CBC

Security Requirement : Secret

Salary : Our salaries generally range from $45899.31to $57374.14and are based on qualifications and experience.

About CMHC

The work you do and the work we do together matters. We come to work every day with a common purpose : to contribute to a well-functioning housing system.

At CMHC, we hold ourselves accountable for our results and support our colleagues in their achievements. We thrive on collaboration, connecting across CMHC and involving the right people to get our work done. We have flexibility, in how, when, and where we work, within the boundaries of the business needs and the nature of your role. Our leadership style is guided by trust, where our leaders favour an adaptive approach based on the needs of their teams.

Join us and be part of a team that's committed to making a real difference and be part of something meaningful.

What’s in it for you

We’ve got the purpose, the people and the perks you need for a fulfilling career. Here’s the comprehensive and generous benefits you get when you’re a contract employee :

• Accrued vacation.
• Annual individual performance bonus.
• Group insurance coverage to support your well-being from day one.
• Support torwards your personal and professional growth with training, mentorship and more.
• An inclusive workplace culture and environment.

About the role

Join the Corporate Administrative Support Team in the role of Bilingual Administrative Assistant. In this role, you will act as the first point of contact and establish communication links between all sectors and with various levels of leadership and staff. This position offers an excellent opportunity to learn about all sectors within CMHC, forge and maintain relationships both internally and externally, and share knowledge and best practices.

This is a temporary position of a duration of 24 months.

What you’ll do

• Schedule conference calls, prepare meeting material and agendas, attend management team meetings, take note of follow-up action items and monitor status of deliverables.
• Manage senior management’s calendar, monitor inboxes and flag issues requiring immediate action or attention.
• Anticipate and prepare materials and documents, including proofreading and formatting of PowerPoint presentations, reports, tables, charts. Draft correspondence and other communication products.
• Organize logistics requirements, including travel arrangements for internal and external meetings, events and training. Provide budget administration services including support pertaining to travel and expense claims, procurement requests, processing invoices, maintaining operating budgets, update financial signing authorities.
• Retain key knowledge and information in line with corporate record management practices and security requirements.
• Support new hires by organizing onboarding and orientation materials.
• Support computer software and system utilization, providing advice and guidance to the client / team in the application of basic software applications.
• Maintain divisional SharePoint sites, microsites, MS Teams channels, shared mailboxes and distribution lists.

What you should have

• A High School diploma with experience in an administrative environment.
• Strong interpersonal skills (tact, judgment, diplomacy, professionalism, political sensitivity).
• The ability to build and maintain effective relationships with all levels of management and staff throughout the corporation.
• A strong attention to detail and high level of accuracy.
• Organizational skills, the ability to work in a fast-paced environment and to prioritize multiple competing assignments.
• An advanced knowledge of Microsoft Office Word, Excel, and PowerPoint.
• Effective oral and written communication skills.
• Bilingualism (French and English).

It would be great if you also had

• A College diploma or certificate in office administration or office management.
• Knowledge of Finance, Procurement and other administrative processes, policies and procedures.

Posting closing date : Note, the competition will remain active until filled.

Our commitment to diversity, equity, and inclusion

We’re committed to employment equity and encourage women, Indigenous Peoples, persons with disabilities, veterans and persons of all races, ethnicities, religions, abilities, sexual orientations, and gender identities and expressions to apply. We also welcome applications from non-Canadians who are eligible to work in Canada.

CMHC is an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our mission.

What happens after you apply

We know that applying for a new job can be both exciting and daunting, and we appreciate your effort. If you are selected for an interview or testing, please advise us if you require an accommodation.

If you applied before and you were not successful don’t worry – we're always posting new positions, so don’t hesitate to give it another shot. We’re excited to see what you bring to the table this time around!