Assistant, Business

Definity Financial Corporation; Montreal; Hybrid; CAD 55,000 - 93,000; Full time

Job summary

A leading Canadian insurance firm is seeking a Business Assistant to provide administrative support to senior management. This hybrid position involves calendar management, data entry, report preparation, and more. Candidates should be bilingual in French and English, with over 5 years of experience in an administrative role and proficient in Microsoft Office 365. The role promotes a collaborative and inclusive work culture, with strong organizational skills and attention to detail being essential.

Benefits

Company share ownership program

Incentive Program

Pension and savings programs

Paid volunteer days

Educational resources and tuition assistance

Wellness and recognition programs

Discounts on products and services

Qualifications

• 5+ years of experience within an administrative environment.
• High level of maturity and integrity with respect to confidential information.
• You have impeccable attention to detail.

Responsibilities

• Assists the senior management team with all administrative functions.
• Coordinates meetings and manages scheduling.
• Prepares reports and correspondence for approvals.

Skills

Bilingual in French and English

Proficient in Microsoft Office 365

Strong communication skills

Excellent organizational skills

Detail-oriented

Ability to work independently

Team player

Education

Post-secondary diploma in Business/Office Administration

Tools

Microsoft Teams

SharePoint

Excel

PowerPoint

Job description

Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. Our ambition is to be one of Canada’s leading and most innovative property and casualty insurers. We can’t do that without our people, so we embrace and encourage a culture that’s collaborative, ambitious, rewarding, and empowering.

We offer a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with. Bring your true self and be a part of our journey. It’s better here.

TheBusiness Assistant reports directly to Regional Vice President, Quebec and is responsible for supporting the day-to-day administration requirements of the senior management team.The successful candidate will be responsible for the provision of administrative support including calendar management, data entry, expense reimbursement, report preparation, and other associated duties.

• Assists the senior management team with all administrative functions
• Coordinates meetings, managing multiple conflicting meetings and necessary resources, books and schedules meetings with internal and external clients
• Takes meeting minutes and notes for distribution to participants with clear task ownership
• Compiles information and prepares reports and correspondence which is approved in finished form by the requesting party
• Creates Visio, Excel, PPT charts and slides for presentations
• Orders office supplies and catering for team meetings as required
• Coordinates and books leader's local and international travel
• Provides administrative support for onboarding and offboarding tasks
• Provides coding of invoices and forwards onto appropriate approval authority
• Other duties as assigned, including supporting other Commercial Insurance Admin team members

What do you bring to the role?

• Bilingual in French and English, written and spoken.
• Post-secondary diploma in Business/ Office Administration, or relevant discipline
• 5+ years of experiencewithin an administrative environment
• Proficient in Microsoft Office 365, Teams, SharePoint, Word, Excel and PowerPoint in order to produce professional correspondence and documentation
• High level of maturity and integrity with respect to confidential information
• Strong communication skills, both written and verbal
• Professional, friendly and courteous in all interactions with internal and external customers
• Excellent organizational and time management skills
• High level of comfort dealing with senior level staff
• Collaborative approach to problem solving with focus on outcomes
• Detail-oriented to ensure accurate and complete quality of services
• You’re a superior planner, organizer and coordinator
• You have impeccable attention to detail
• You’re an outstanding verbal and written communicator
• You have the ability to perform well in a busy operation, remain calm under pressure and be adaptable, innovative and flexible
• You’re committed to continuous improvement and customer service; professional, friendly and courteous in all interactions
• You have a knack for working with minimal direct supervision
• You are a great team player

High degree of proficiency with English and French required to service customers, both internal to the company and external, across Canada.

Salary range is $55,500-$ 92,500

Actual salary for the role may vary depending on work location of the successful candidate and other factors including but not limited to, skills, education, experience, working conditions and the local labour market.

This position is being posted to fill an existing vacancy.

Interested in this role, but don’t meet every requirement? We encourage you to apply! We know from experience that a candidate doesn’t need 100% of the qualifications listed to bring incredible value to our team. We’re actively seeking diverse backgrounds and perspectives to help us make insurance better. At Definity, inclusion, diversity, and equity aren’t just “nice to have” — they’re essential to our success.

What’s in it for you?

• Company share ownership program
• Incentive Program - Eligible employees may participate in various incentive plans which are paid out at the discretion of the company and subject to individual and company performance.
• Pension and savings programs, with company-matched RRSP contributions
• Paid volunteer days and company matching on charitable donations
• Educational resources, tuition assistance, and paid time off to study for exams
• Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents
• Wellness and recognition programs
• Discounts on products and services

Go ahead and expect a lot — you deserve it.

It’s better here — but don’t take our word for it. Definity was named by Great Place to Work ® as one of the Best Workplaces™ in Canada for women, for youth, and for inclusion.

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by [e-mail].

Background checks

This role requires successful clearance of background checks (including criminal checks and leadership references).

#LI-Hybrid

#IND1

• Job Identification 8775
• Job Category Administration and Facilities