Alumni Engagement Coordinator, alumni UBC

University of British Columbia; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading educational institution in Metro Vancouver is seeking an Alumni Engagement Coordinator to support and coordinate alumni engagement programs and services. The role involves maintaining alumni profiles, managing communications, and supporting volunteer coordination. The ideal candidate has an undergraduate degree and experience in program coordination or volunteer organizations. Strong communication and organizational skills are essential. This position offers a dynamic environment, focusing on fostering relationships with alumni and supporting UBC’s mission.

Qualifications

• Minimum of one year experience in a relevant field.
• Willingness to respect diverse perspectives.
• Commitment to equity, diversity, and inclusion.

Responsibilities

• Coordinate and implement alumni engagement programs.
• Maintain accurate alumni profiles in the database.
• Support recruitment and orientation for volunteers.

Skills

Excellent time management

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Analytical skills

Problem-solving skills

Education

Undergraduate degree in a relevant discipline

Tools

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

Databases

Job description

Job Details

• Job Category: M&P - AAPS
• Job Profile: AAPS Salaried - Development & Alumni Engagement, Level A
• Job Title: Alumni Engagement Coordinator, alumni UBC
• Department: Alumni and Student Engagement Partnership
• Compensation Range: $5,791.00 - $8,323.42 CAD Monthly
• Posting End Date: January 4, 2026
• Job End Date: Ongoing

Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, bringing rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The Alumni Engagement Coordinator is responsible for providing program support to develop, implement and coordinate alumni engagement programs and services. They are expected to be instrumental in the delivery of programs and services designed to facilitate a lifelong relationship with UBC students and alumni.

Major Responsibilities

• Program coordination: coordinate and implement alumni UBC programs, monitor timelines and budgets, provide administrative support.
• Database mining and coordination: maintain accurate alumni and volunteer profiles in the university database, develop and monitor protocols, generate reports.
• Alumni engagement unit support: prepare briefing notes, manage data, identify and coordinate new initiatives.
• Volunteer coordination: support recruitment, orientation, and support for program volunteers.
• Communication: contribute to the communications strategy including social media, web content, alumni newsletters, eblasts, etc.
• Flexible hours: accommodate evenings & weekends, attend and staff events and meetings.
• Other duties as required.

Reporting Relationships

• Reports to: Associate Director, Partnerships & Strategic Initiatives, alumni UBC.
• Works with: alumni UBC staff, UBC staff, alumni volunteers, university administration, alumni and development professionals, faculty members, students, and community organizations.

Consequences of Error/Judgement

Given the seniority of interactions, the Coordinator must exercise judgment, diplomacy and tact. Poor judgement may alienate alumni, damage reputation and negatively impact engagement opportunities.

Supervision

• Received: directly reports to the Associate Director, works independently against objectives.
• Given: does not supervise professional staff; may manage student employees or volunteers on projects.

Minimum Qualifications

• Undergraduate degree in a relevant discipline.
• Minimum of one year experience of the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including conflicting ones.
• Commitment to enhancing awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Experience with alumni or other constituents of a post-secondary institution.
• Experience in volunteer organizations, program coordination, strategic planning, and/or public relations.
• Comfortable working with high-level administrators, volunteers, and staff.
• Excellent time management, organizational, verbal and written communication skills.
• Strong interpersonal and negotiation skills.
• Analytical and problem‑solving skills; ability to handle confidential material with discretion.
• Computer literacy including proficiency with Microsoft Office, Google Workspace, Zoom, Teams, spreadsheets, databases.

How to Apply

To apply, please submit your resume and cover letter.