Administrative Support V

Alberta Health Services; Edmonton; On-site; Full time

Job summary

An established industry player is seeking an organized and driven Administrative Support V to join their Cardiac Sciences team. This role is pivotal in providing exceptional administrative support to the Executive Director and the broader program. The ideal candidate will excel in communication, organization, and decision-making while managing multiple tasks efficiently. Responsibilities include calendar management, meeting organization, and document preparation. If you are passionate about improving healthcare and thrive in a dynamic environment, this opportunity is perfect for you to make a meaningful impact.

Qualifications

• Completion of post-secondary education in office or business administration.
• Proficiency in Microsoft programs and strong organizational skills.

Responsibilities

• Provide exceptional administrative support to the Cardiac Sciences program.
• Manage calendars, organize meetings, and prepare various documents.

Skills

Organizational Skills

Communication Skills

Time Management

Decision Making

Detail-Oriented

Team Collaboration

Education

Post-secondary education in office or business administration

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Microsoft VISIO

Job description

Your Opportunity:

Join our Cardiac Sciences team, which supports world class cardiac care in the Edmonton Zone and beyond! As the Administrative V, you will fill a key role supporting the Executive Director for Cardiac Sciences and the broader program in the Edmonton Zone. We are searching for an organized, driven, self-motivated and experienced individual to provide exceptional administrative support to the program. The incumbent will have exceptional communication & organizational skills, will be attentive to detail, feel comfortable making decisions and handling confidential information. The incumbent must be able to work both independently and within a team. The incumbent must be able to multi-task with efficiency and competence and be flexible to accommodate changing workload demands, working under the pressure of frequent deadlines. The successful candidate will perform a variety of administrative functions including calendar management, meeting organization, preparing and editing correspondence, reports, presentations and other documents, minute taking, supporting recruitment processes and assisting with clerical program tasks as well as other tasks that are required to support the program. If you are passionate about improving health care and want to make a difference, this position might be right for you!

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Acute Care Alberta: N
• Primary Care Alberta: N
• Recovery Alberta: N
• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Cardiac Sciences Program
• Primary Location: Mazankowski Heart Institute
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 10-APR-2025
• Employee Class: Regular Full Time
• Date Available: 05-MAY-2025
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.45
• Maximum Salary: $34.60
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Proficiency in all Microsoft programs (Outlook, Excel, Word, VISIO, PowerPoint, Teams etc.). Experience writing speaking notes, developing presentations and creating templates required. Ability to collaborate with a team. Strong organizational and time management skills. Experience in event and meeting planning, minute taking, and data entry is required.

Preferred Qualifications:

As Required.