administrative officer

Canworldvisa immigration Services; Montreal (administrative region); On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

On-site amenities

Parking available

Job summary

Canworldvisa immigration Services in Montreal seeks an experienced administrator to review and improve administrative procedures, manage records access requests under privacy legislation, and support operating budgets, inventory controls, and reporting. You will coordinate training, supervise payroll-related tasks, and ensure deadlines are met in a fast-paced, on-site environment.

The ideal candidate holds a Bachelor’s degree, has 2–3 years of relevant experience, excels with MS Office tools,

Qualifications

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Resolve conflict situations
• Coach
• Oversee payroll administration

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Resolve conflict situations
• Coach
• Oversee payroll administration

Skills

Excellent oral communication

Team player

Organized

Reliability

Ability to multitask

Time management

Adaptability

Attention to detail

Fast-paced environment

Flexibility

Education

Bachelor's degree

Tools

MS Excel

MS Office

MS PowerPoint

MS Windows

MS Word

Job description

• Excellent oral communication

Overview

Languages

English

Education

• Bachelor's degree

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Consulting firm

Responsibilities

Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Resolve conflict situations
• Coach
• Oversee payroll administration

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Office
• MS PowerPoint
• MS Windows
• MS Word

Additional information

Security and safety

• Bondable

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Excellent oral communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player

Benefits

Other benefits

• On-site amenities
• Parking available

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for youths

• Offers on-the-job training tailored to youth