administrative assistant

Phantom Logistics; Truro; On-site; CAD 36,000 - 48,000; Full time

Job summary

Phantom Logistics in Canada is seeking an administrative associate to support daily operations on-site. Responsibilities include handling mail, scheduling, data compilation, and maintaining filing systems. You will greet visitors, manage inquiries, and coordinate travel arrangements as part of a fast-paced team environment.

The role requires 2–3 years of experience, a secondary diploma, and strong MS Office skills. This is an on-site position with no remote option.

Qualifications

• Secondary (high) school graduation certificate.
• 2 years to less than 3 years of experience.
• On-site employment with no remote option.

Responsibilities

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database

Skills

Multitask

Organized

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS Word

Job description

Languages

• English

Education

• Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site
Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word

Work conditions and physical capabilities

• Fast-paced environment
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Organized

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for youths

• Participates in a government or community program or initiative that supports youth employment
• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth