administration officer

Pathogenia Lab; Dorval; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

RRSP

Job summary

Pathogenia Lab is seeking an experienced Office Administrator to manage daily administrative operations at our Dorval site. The role requires strong proficiency in MS Office and SharePoint, plus HR software usage, to support a busy lab environment.

Ideal candidates have 2–3 years of experience, excellent communication, and the ability to multitask in a fast-paced setting while maintaining high attention to detail.

Qualifications

• College/CEGEP certificate or diploma (1–2 years) is required.
• 2 years to less than 3 years of experience is expected.
• English language required.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Oversee and coordinate office administrative procedures.
• Supervise staff.
• Office management.

Skills

SharePoint

HR software

MS Excel

MS Office

MS Outlook

MS Word

Information management system

Education

College/CEGEP certificate or diploma (1–2 years)

Tools

MS Excel

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Supervise staff
• Office management

Supervision

• 11-15 people

Experience and specialization

Computer and technology knowledge

• SharePoint
• Human resources software
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Information management system

Area of work experience

• Laboratory testing and analysis

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Ability to multitask
• Time management
• Integrity
• Team player

Benefits

Health benefits

• Dental plan
• Disability benefits

Financial benefits

• Registered Retirement Savings Plan (RRSP)

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)