administrative officer

Melius MicroBiomics; Kelowna; On-site; CAD 40,000 - 50,000; Full time

Job summary

A health-focused company in Kelowna is seeking an Administrative Assistant to implement and evaluate procedures and provide administrative support. The ideal candidate has a bachelor's degree and 1-2 years of experience in business administration. Key responsibilities include managing office services, preparing reports, and providing excellent customer service in a fast-paced environment. This position is full-time on-site only.

Benefits

Health care plan

Paramedical services coverage

Pension plan

Qualifications

• 1-2 years of experience in business administration/management.
• Strong attention to detail and ability to work under pressure.
• Experience with preparing reports and managing office services.

Responsibilities

• Implement and evaluate administrative procedures.
• Coordinate office services and prepare operating budgets.
• Provide customer service and liaise with officials.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Reliability

Ability to multitask

Time management

Adaptability

Team player

Accurate

Dependability

Hardworking

Education

Bachelor's degree

Tools

MS Office

Job description

Overview

Languages: English

Education: Bachelor's degree

Experience: 1 year to less than 2 years

Work setting: General on-site office; on-site work only (no remote option).

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Type and proofread correspondence, forms and other documents
• Establish and co-ordinate administrative policies and procedures
• Analyze incoming and outgoing memoranda, submissions and reports
• Provide customer service
• Liaise with departmental and corporate officials and with other organizations and associations
• Arrange travel, related itineraries and make reservations
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Plan, organize, direct, control and evaluate daily operations
• Prepare reports and other documents for consideration and presentation to executive committees and boards of directors
• Compile data to prepare documents

Experience and specialization

Computer and technology knowledge

• MS Office

Area of work experience

• Business administration/management

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player
• Accurate
• Dependability
• Hardworking

Benefits

Health benefits

• Health care plan
• Paramedical services coverage

Financial benefits

• Pension plan

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers