administration officer

Pathogenia Lab; Dorval; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Dental plan

Disability benefits

Registered Retirement Savings Plan (RRSP)

Job summary

Pathogenia Lab in Dorval, Quebec is looking for an experienced Administrative Supervisor. The candidate must have a college diploma and a minimum of 2 years of administrative experience. Responsibilities include overseeing a team of 11-15 people, improving administrative procedures, and managing the operating budget.

The role demands excellent communication skills and proficiency in tools such as MS Office and SharePoint. Benefits include dental coverage and RRSP contributions.

Qualifications

• 2 years to less than 3 years of administrative experience is required.
• Ability to work independently and under pressure in a fast-paced environment.
• Attention to detail with a large workload.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed.
• Supervise office staff and manage administrative activities.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Ability to multitask

Time management

Integrity

Team player

Education

College or CEGEP certificate or diploma (1-2 years)

Accounting and business/management

Administrative assistant and secretarial science

Tools

SharePoint

MS Excel

MS Office

MS Outlook

MS Word

Human resources software

Information management system

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Accounting and business/management
• Administrative assistant and secretarial science, general

Language

English

Experience

2 years to less than 3 years

Work Location

On site – work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co‑ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co‑ordinate office administrative procedures
• Supervise staff
• Office management

Supervision

11-15 people

Computer and Technology Knowledge

• SharePoint
• Human resources software
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Information management system

Area of Work Experience

• Laboratory testing and analysis

Work Conditions and Physical Capabilities

• Ability to work independently
• Fast‑paced environment
• Work under pressure
• Attention to detail
• Large workload

Personal Suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Ability to multitask
• Time management
• Integrity
• Team player

Benefits

Health Benefits

• Dental plan
• Disability benefits

Financial Benefits

• Registered Retirement Savings Plan (RRSP)

Equal Employment Opportunity

This employer promotes equal employment opportunities for all job applicants, including those self‑identifying as a member of these groups:

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)