Administrative Assistant to the Dean, Wellness, Public Safety, and Community Studies Appendix D[...]

Algonquin College; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prominent educational institution in Ottawa is seeking a full-time Administrative Assistant. The role involves providing comprehensive administrative support to the Dean of the School of Wellness Public Safety and Community Studies. The ideal candidate will have at least five years of executive administrative experience, strong communication skills, and proficiency in MS Office and SharePoint. This opportunity requires an individual who can handle confidential matters with professionalism and has excellent organizational abilities.

Qualifications

• Minimum five (5) years of relevant administrative assistant experience.
• Experience in writing correspondence and developing varied documents.
• Proven team player with advanced proficiency in digital collaboration tools.

Responsibilities

• Provide administrative support services for the Dean and team.
• Manage coordination and logistical support for meetings and travel.
• Establish and maintain information tracking systems and filing systems.

Skills

CCTV

Typing

Customer Service

Hospital Experience

Computer Skills

Military Experience

Law Enforcement

5G

Dispatching

Emergency Management

Security

Writing Skills

Education

Minimum two (2) year diploma in Office Administration

Tools

MS Office

SharePoint

Job description

Please Note: If you are a current Algonquin College employee apply to this job via the Workday application.

Department: School of Wellness Public Safety and Community Studies

Position Type: Full-Time Support

Salary Range: $32.10-$37.04 per hour

Scheduled Weekly Hours: 36.25

Anticipated Start Date: January 5, 2026

Length of Contract: 4 Months

Posting Closing Date: December 5, 2025

Job Description

As a member of the team, the Administrative Assistant is responsible for providing a wide variety of confidential administrative support services supporting the academic and operational needs of the School of Wellness Public Safety and Community Studies. This will require the incumbent to perform administrative liaison, analytical, and representational functions on behalf of and in support of the Dean and the management.

The incumbent will initiate, advise, anticipate and monitor activity and provide accurate information related to the functions of the Dean’s Office, including human resources and financial planning, student issues and related administrative addition the incumbent will establish and maintain information tracking systems plus manual and electronic schedules and filing systems and manage the coordination and logistical support for meetings, travel, staff, and professional development.

As the initial point of contact for the School of Wellness Public Safety and Community Studies, the incumbent must have comprehensive knowledge of School programs, services, policies and procedures. The incumbent must possess above-average conflict resolution and problem‑solving skills. The incumbent is a member of the Dean’s Management Team, managing logistics, preparing agendas, taking notes and following up on action items from previous meetings and planning sessions.

Required Qualifications

• Minimum two (2) year diploma (or equivalent) in Office Administration, Office Administration – Executive Business or related;
• Minimum five (5) years of relevant administrative assistant experience providing administrative support in an executive office environment with progressive responsibility preferably in an academic setting with demonstrated capability to deal with confidential finance and human resource issues;
• Experience in writing correspondence as well as developing varied documents and reports;
• Experience managing simultaneous deadlines with minimal supervision;
• Experience working independently in progressively responsible positions;
• Excellent interpersonal skills;
• Strong analytical and problem‑solving skills;
• Well‑developed verbal and writing skills to effectively communicate with stakeholders;
• Highly developed minute‑taking, writing and publishing skills with attention to detail;
• Very effective organization and time management skills; ability to multi‑task and prioritize;
• Good knowledge of academic administrative and organizational structures including varied decision‑making processes;
• Proven team player;
• Advanced proficiency with MS Office, SharePoint and other digital collaboration tools. Knowledge of social networking applications is an asset.

This position is subject to the terms of the Full‑Time Support Staff Collective Agreement. College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department. While we thank all those who apply, only those to be interviewed will be contacted.

Required Experience

IC

Key Skills

• CCTV
• Typing
• Customer Service
• Hospital Experience
• Computer Skills
• Military Experience
• Law Enforcement
• 5G
• Dispatching
• Emergency Management
• Security
• Writing Skills

Employment Type: Full-Time

Vacancy: 1

Hourly Salary: 32 - 37

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Administrative Assistant • Ottawa, Ontario, Canada